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GetInto AI

AI for Business & Personal Services

Service businesses sell time, expertise and trust, and much of the day goes on bookings, quotes, client updates, records and chasing payment. Purpose-built software and simple automations can take much of that admin off the team, while a person stays in charge of anything a client relies on.

65 ideastypical cost $32£24€29A$46C$45 a monthtypical saving about $286£215€256A$413C$404 a month

Types of business

Consultants

Independent consultants: proposals signed online, fixed-fee budgets, interview notes, referral follow-ups, paid sessions, expenses and report drafts.

8 ideasTypical saving about $499£375€446A$720C$705 a month

Coworking spaces

Coworking spaces: membership billing by Direct Debit, AI answers to member questions, visitor and parcel sign-in, virtual office ID checks and tours.

8 ideasTypical saving about $299£225€268A$432C$423 a month

Funeral directors

Independent funeral directors: arrangements to invoice, a family portal, order of service proofs, online notices and donations, on-call rotas and notices.

8 ideasTypical saving about $134£101€120A$194C$190 a month

IT support companies

Small IT support firms and MSPs: contract and license billing, hardware refresh plans, client documentation, domain expiry alerts and client reviews.

9 ideasTypical saving about $386£290€345A$557C$545 a month

Printers

Print shops: faster quoting, web-to-print reorders, online proof approval, deposits on big jobs, website answers and seasonal emails to business customers.

8 ideasTypical saving about $303£228€271A$438C$429 a month

Security companies

Guarding and alarm firms: SIA license expiry tracking, GPS clock-in, patrol proof for clients, lone worker checks, maintenance reminders and incident reports.

8 ideasTypical saving about $286£215€256A$413C$404 a month

Translation agencies

Translation agencies: translation memory quotes, MT post-editing with glossaries, subtitle prep, certified translation orders, freelancer NDAs and invoicing.

8 ideasTypical saving about $331£249€296A$478C$468 a month

Virtual assistants

Virtual assistants: retainer time tracking, client onboarding, safe login sharing, process videos, social scheduling, task requests and monthly summaries.

8 ideasTypical saving about $170£128€152A$246C$241 a month

All ideas for Business & Personal Services

Consultants

Paid strategy sessions for consultants booked in Calendly

Calendly lets prospects book and pay for a diagnostic session up front, instead of free 'pick your brain' calls. Including card fees, from about $23£17€20A$33C$32 a month.

  • Costs $23–24£17–18€20–21A$33–35C$32–34/mo
  • Worth $798£600€714A$1,152C$1,128/mo
  • Pays for itself in a few days
  • Easy to set up

Perplexity for consultants: sourced sector briefings

Perplexity's Deep Research builds a briefing on a prospect's sector before a pitch, with a source behind every point. From about $17£13€15A$25C$24 a month.

  • Costs $17£13€15A$25C$24/mo
  • Worth $665£500€595A$960C$940/mo
  • Pays for itself in a few days
  • Easy to set up

Fixed-fee project budgets for consultants with Harvest

Harvest tracks time against each fixed-fee project's budget as you work, so scope creep shows up while you can still raise a change. From about $27£20€24A$38C$38 a month.

  • Costs $27–33£20–25€24–30A$38–48C$38–47/mo
  • Worth $532£400€476A$768C$752/mo
  • Pays for itself in a few days
  • Easy to set up

Proposals for consultants: signed online, Better Proposals

Better Proposals builds consulting proposals from your templates, shows when they're opened and gets them signed and paid online. From about $13£10€12A$19C$19 a month.

  • Costs $13–19£10–14€12–17A$19–27C$19–26/mo
  • Worth $499£375€446A$720C$705/mo
  • Pays for itself in a few days
  • Easy to set up

Referral follow-ups for consultants: pipeline in Capsule CRM

Capsule CRM tracks every warm lead and referral with a next step and due date, so promising conversations don't go cold. From about $36£27€32A$52C$51 a month.

  • Costs $36–45£27–34€32–40A$52–65C$51–64/mo
  • Worth $499£375€446A$720C$705/mo
  • Pays for itself in a few days
  • Easy to set up

Findings report first drafts for consultants with AI

ChatGPT, Claude or Gemini turn your anonymised themes and evidence into a first draft of a findings report for you to rewrite. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $399£300€357A$576C$564/mo
  • Pays for itself in a few days
  • Easy to set up

Stakeholder interview notes for consultants with Fathom

Fathom records and summarizes online stakeholder interviews, so you check notes rather than write them and keep the quotes. From about $16£12€14A$23C$23 a month.

  • Costs $16–20£12–15€14–18A$23–29C$23–28/mo
  • Worth $399£300€357A$576C$564/mo
  • Pays for itself in a few days
  • Easy to set up

Rechargeable expenses for consultants captured with Dext

Dext reads travel and hotel receipts from a photo into Xero, ready to recharge to the right client. From about $32£24€29A$46C$45 a month.

  • Costs $32–40£24–30€29–36A$46–58C$45–56/mo
  • Worth $189£142€169A$273C$267/mo
  • Pays for itself in about a week
  • Easy to set up

Coworking spaces

Meeting room use check with ChatGPT for coworking spaces

Upload a year of room bookings to ChatGPT and see which meeting rooms sit empty, by day and hour, before changing the layout. From about $9£7€8A$13C$13 a month.

  • Costs $9£7€8A$13C$13/mo
  • Worth $339£255€303A$490C$479/mo
  • Pays for itself in a few days
  • Easy to set up

Parcel notifications for coworking spaces: no more chasing

Log each parcel as it arrives with Sign In App's delivery sign-in, and the member is notified to collect it. From about $47£35€42A$67C$66 a month.

  • Costs $47£35€42A$67C$66/mo
  • Worth $358£269€320A$516C$506/mo
  • Pays for itself in about a week
  • Easy to set up

Visitor sign-in for coworking spaces with Sign In App

Guests sign in on an iPad, the member they're visiting is notified, and you have a live evacuation list if the alarm goes. From about $47£35€42A$67C$66 a month.

  • Costs $47£35€42A$67C$66/mo
  • Worth $299£225€268A$432C$423/mo
  • Pays for itself in about a week
  • Easy to set up

Tour booking for coworking spaces with Calendly reminders

Prospective members book a tour from your website in Calendly, answer a few questions and get reminders, so fewer tours are missed. From about $11£8€10A$15C$15 a month.

  • Costs $11–12£8–9€10–11A$15–17C$15–17/mo
  • Worth $128£96€114A$184C$180/mo
  • Pays for itself in a few days
  • Easy to set up

Member newsletters and event posts for coworking spaces

ChatGPT, Claude or Gemini draft the monthly member newsletter and event posts from your notes, for you to check and send. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $117£88€105A$169C$165/mo
  • Pays for itself in about a week
  • Easy to set up

Coworking membership billing by Direct Debit: Nexudus

Nexudus raises members' monthly invoices and GoCardless collects them by Direct Debit, marking each one paid. For 60 members, from about $342£257€306A$493C$483 a month.

  • Costs $342–363£257–273€306–325A$493–524C$483–513/mo
  • Worth $432£325€387A$624C$611/mo
  • Pays for itself within the month
  • Some setup needed

AI help-desk for coworking spaces with Nexudus

Nexudus's AI answers members' everyday questions about Wi-Fi, printing, guests and rooms from your own FAQ articles, day or night. From about $166£125€149A$240C$235 a month.

  • Costs $166–188£125–141€149–168A$240–271C$235–265/mo
  • Worth $200£150€179A$288C$282/mo
  • Pays for itself within the month
  • Easy to set up

ID checks for virtual office clients with Veriff

Veriff checks each virtual office client's ID and face online, with a PDF record for your anti-money laundering file. From about $98£74€88A$142C$139 a month.

  • Costs $98£74€88A$142C$139/mo
  • Not measured in money
  • Not a money saving
  • Some setup needed

Funeral directors

Funeral management software: arrangement to invoice in one

Funeral iQ+ keeps each funeral in one record, from first call to estimate and invoice, built from your CMA price list. $9£7€8A$13C$13 per funeral, about $74£56€67A$108C$105 a month.

  • Costs $74£56€67A$108C$105/mo
  • Worth $333£250€298A$480C$470/mo
  • Pays for itself in about a week
  • Some setup needed

Funeral notices and online donations for funeral directors

MuchLoved puts funeral notices on your website and takes charity donations online with Gift Aid. Free for small independents, or from $53£40€48A$77C$75 a month.

  • Costs Free–$53Free–£40Free–€48Free–A$77Free–C$75/mo
  • Worth $250£188€224A$361C$353/mo
  • Pays for itself in about a week
  • Easy to set up

Online family portal for funeral directors: fewer trips in

Families review service details, sign the estimate, share photos and pay online in Funeral iQ+'s portal. $9£7€8A$13C$13 per funeral, about $74£56€67A$108C$105 a month.

  • Costs $74£56€67A$108C$105/mo
  • Worth $243£183€218A$351C$344/mo
  • Pays for itself in about two weeks
  • Easy to set up

Death notice and tribute wording for funeral directors

ChatGPT, Claude or Gemini draft gentle notice and order of service wording from the family's words, for them to change. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $110£83€99A$159C$156/mo
  • Pays for itself in about a week
  • Easy to set up

On-call rota for funeral directors with RotaCloud

RotaCloud plans day shifts and the night and weekend on-call rota for removals, with swaps handled in the app. From about $27£20€24A$38C$38 a month.

  • Costs $27–40£20–30€24–36A$38–58C$38–56/mo
  • Worth $117£88€105A$169C$165/mo
  • Pays for itself in about two weeks
  • Easy to set up

Disbursement invoices for funeral directors captured by Dext

Dext reads crematorium, celebrant and supplier invoices into Xero, with the family's case reference, ready to pass on. From about $32£24€29A$46C$45 a month.

  • Costs $32–40£24–30€29–36A$46–58C$45–56/mo
  • Worth $117£88€105A$169C$165/mo
  • Pays for itself in about two weeks
  • Easy to set up

Claude for funeral directors: what a funeral plan covers

Keep each funeral plan provider's agreement in a Claude Project, so arrangers can check what a plan covers before meeting the family. From about $17£13€15A$25C$24 a month.

  • Costs $17–20£13–15€15–18A$25–29C$24–28/mo
  • Worth $67£50€60A$96C$94/mo
  • Pays for itself in about two weeks
  • Easy to set up

IT support companies

Client documentation for IT support companies with Hudu

Hudu keeps each client's network details, passwords, assets and how-to guides in one place, so any technician can pick up a job. From about $81£61€73A$117C$115 a month.

  • Costs $81£61€73A$117C$115/mo
  • Worth $773£581€691A$1,116C$1,092/mo
  • Pays for itself in about a week
  • Some setup needed

Support email triage with Jev for IT firms: outages first

Jev tags each support email by type and flags outages and possible security incidents, so they jump the queue. From about $20£15€18A$29C$28 a month, mostly Zapier.

  • Costs $20–29£15–22€18–26A$29–42C$28–41/mo
  • Worth $512£385€458A$739C$724/mo
  • Pays for itself in a few days
  • Technical setup

Copilot for IT support firms: catch up on a client project

Copilot finds what a client agreed on a migration or office move across Outlook, Teams and files. From about $43£32€38A$61C$60 a month for 2 users, plus Microsoft 365.

  • Costs $43–52£32–39€38–46A$61–75C$60–73/mo
  • Worth $386£290€345A$557C$545/mo
  • Pays for itself in about a week
  • Easy to set up

Hardware refresh planning for IT support firms with Syncro

Syncro tracks device age and warranty status across your clients, so you can propose planned replacements before laptops fail. From about $258£194€231A$372C$365 a month.

  • Costs $258–318£194–239€231–284A$372–459C$365–449/mo
  • Worth $599£450€536A$864C$846/mo
  • Pays for itself in about two weeks
  • Easy to set up

Client review meeting notes for IT support firms: Fathom

Fathom records quarterly review calls with clients and writes the summary and action items, ready to check and send. From about $16£12€14A$23C$23 a month.

  • Costs $16–20£12–15€14–18A$23–29C$23–28/mo
  • Worth $239£180€214A$346C$338/mo
  • Pays for itself in a few days
  • Easy to set up

Plain-English incident reports for IT support clients

ChatGPT, Claude or Gemini turn your technical notes on an outage or phishing incident into a clear report for the client to check. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $165£124€148A$238C$233/mo
  • Pays for itself in a few days
  • Easy to set up

Contract billing for IT support companies with Syncro

Monthly support contracts invoiced automatically, and Microsoft 365 license counts fed into billing on Syncro Team. From about $358£269€320A$516C$506 a month.

  • Costs $358–418£269–314€320–374A$516–603C$506–590/mo
  • Worth $499£375€446A$720C$705/mo
  • Pays for itself within the month
  • Some setup needed

Domain and SSL expiry alerts for IT support companies

UptimeRobot warns you 30, 14 and 7 days before a client's domain or SSL certificate expires, as a backup to your own records. From about $40£30€36A$58C$56 a month.

  • Costs $40–47£30–35€36–42A$58–67C$56–66/mo
  • Worth $80£60€71A$115C$113/mo
  • Pays for itself within the month
  • Easy to set up

Printers

Print quoting software for printers: Printlogic estimates

Printlogic prices leaflets, cards and banners from your own templates and markups, and turns accepted quotes into jobs. From about $153£115€137A$221C$216 a month.

  • Costs $153£115€137A$221C$216/mo
  • Worth $572£430€512A$826C$808/mo
  • Pays for itself in about two weeks
  • Some setup needed

Artwork guides and file-check replies for print shops

ChatGPT, Claude or Gemini help you write a clear artwork guide and reply templates for files without bleed or at low resolution. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $343£258€307A$495C$485/mo
  • Pays for itself in a few days
  • Easy to set up

Seasonal reorder emails for printers with Brevo

Brevo emails opted-in business customers before Christmas cards, calendars and event season, so orders come early. From about $8£6€7A$12C$11 a month.

  • Costs $8–19£6–14€7–17A$12–27C$11–26/mo
  • Worth $319£240€286A$461C$451/mo
  • Pays for itself in a few days
  • Easy to set up

Job margins by product with ChatGPT for print shops

Upload 3 months of jobs to ChatGPT and see which products make money after paper, clicks and finishing time. From about $9£7€8A$13C$13 a month.

  • Costs $9£7€8A$13C$13/mo
  • Worth $287£216€257A$415C$406/mo
  • Pays for itself in a few days
  • Easy to set up

Deposits for large print jobs with Square Invoices

Square Invoices asks for a deposit before big jobs go to press, then sends scheduled balance reminders. Card fees on $2,660£2,000€2,380A$3,840C$3,760 of deposits: about $67£50€60A$96C$94 a month.

  • Costs $67£50€60A$96C$94/mo
  • Worth $279£210€250A$403C$395/mo
  • Pays for itself in about a week
  • Easy to set up

Web-to-print ordering for printers: business card reorders

Printlogic's Web2Print gives business clients a portal to reorder cards and stationery from approved templates, straight into jobs. From about $306£230€274A$442C$432 a month.

  • Costs $306£230€274A$442C$432/mo
  • Worth $452£340€405A$653C$639/mo
  • Pays for itself within the month
  • Some setup needed

AI website chat for print shops: file and turnaround answers

Tidio's Lyro answers website questions on file formats, bleed, paper weights and turnaround from your own FAQ, day and night. From about $37£28€33A$54C$53 a month.

  • Costs $37–45£28–34€33–40A$54–65C$53–64/mo
  • Worth $133£100€119A$192C$188/mo
  • Pays for itself in about two weeks
  • Easy to set up

Security companies

GPS clock-in for security officers with Connecteam

Officers clock in and out on their phones at each site's geofence, so timesheets for payroll and client invoices build themselves. From about $49£37€44A$71C$70 a month.

  • Costs $49–59£37–44€44–52A$71–84C$70–83/mo
  • Worth $286£215€256A$413C$404/mo
  • Pays for itself in about a week
  • Easy to set up

Direct Debit for alarm monitoring contracts with GoCardless

GoCardless collects monthly monitoring and maintenance fees by Direct Debit, so you stop chasing small invoices. Fees for 250 customers: about $150£113€134A$217C$212 a month.

  • Costs $150£113€134A$217C$212/mo
  • Worth $366£275€327A$528C$517/mo
  • Pays for itself in about two weeks
  • Easy to set up

Lone worker welfare checks for security officers

QR-Patrol Pro asks lone officers to confirm they're safe at set times and raises alerts for missed checks and ManDown. From about $176£132€157A$253C$248 a month.

  • Costs $176–209£132–157€157–187A$253–301C$248–295/mo
  • Worth $399£300€357A$576C$564/mo
  • Pays for itself in about two weeks
  • Some setup needed

Alarm and CCTV maintenance reminders for security installers

Tradify reminds customers when their alarm or CCTV maintenance visit is due, so contracted visits don't slip. For two users, from about $117£88€105A$169C$165 a month.

  • Costs $117£88€105A$169C$165/mo
  • Worth $303£228€271A$438C$429/mo
  • Pays for itself in about two weeks
  • Easy to set up

Incident report write-ups for security companies

ChatGPT, Claude or Gemini turn an officer's notes into a clear, factual incident report for a supervisor to check. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $200£150€179A$288C$282/mo
  • Pays for itself in a few days
  • Easy to set up

Site survey notes with ChatGPT Voice for security firms

Talk through a new guarding site out loud as you walk it, then have ChatGPT turn the transcript into survey notes for the quote. From about $9£7€8A$13C$13 a month.

  • Costs $9£7€8A$13C$13/mo
  • Worth $186£140€167A$269C$263/mo
  • Pays for itself in a few days
  • Easy to set up

Guard tour system for security companies: QR-Patrol

Officers scan QR or NFC checkpoints on patrol and QR-Patrol builds daily activity reports for each client. For 10 to 24 guards, from about $150£113€134A$217C$212 a month.

  • Costs $150–177£113–133€134–158A$217–255C$212–250/mo
  • Worth $286£215€256A$413C$404/mo
  • Pays for itself within the month
  • Some setup needed

SIA license expiry tracking for security companies

Each officer's SIA license and first aid certificate in Connecteam with expiry alerts, checked monthly against the SIA's own service. From about $98£74€88A$142C$139 a month.

  • Costs $98–118£74–89€88–106A$142–171C$139–167/mo
  • Not measured in money
  • Not a money saving
  • Some setup needed

Translation agencies

Subtitle jobs for translation agencies: Happy Scribe drafts

Happy Scribe transcribes and times the source subtitles with AI, so your translators start from a checked file instead of typing. From about $9£7€8A$13C$13 a month.

  • Costs $9–20£7–15€8–18A$13–29C$13–28/mo
  • Worth $539£405€482A$778C$761/mo
  • Pays for itself in a few days
  • Easy to set up

Claude for translation agencies: check the final PDF

Claude compares a long source PDF with the typeset translation and lists missing text and mismatched figures for a reviser. From about $40£30€36A$58C$56 a month for 2 users.

  • Costs $40–51£30–38€36–45A$58–73C$56–71/mo
  • Worth $559£420€500A$806C$790/mo
  • Pays for itself in a few days
  • Easy to set up

Certified translation orders online for translation agencies

A Tally form takes the document scan, works out the fixed price and takes card payment, so certificate jobs arrive ready to start. From about $47£35€42A$67C$66 a month.

  • Costs $47£35€42A$67C$66/mo
  • Worth $399£300€357A$576C$564/mo
  • Pays for itself in about a week
  • Some setup needed

Translation memory for agencies: faster quotes in Phrase

Phrase TMS keeps a translation memory of past jobs, so repeat text is spotted when you quote and isn't paid for twice. From about $29£22€26A$42C$41 a month.

  • Costs $29£22€26A$42C$41/mo
  • Worth $319£240€286A$461C$451/mo
  • Pays for itself in a few days
  • Some setup needed

DeepL for translation agencies: glossary-led MT drafts

DeepL Pro drafts agreed low-risk jobs using each client's glossary, and your linguists post-edit them. Two users from about $57£43€51A$83C$81 a month.

  • Costs $57£43€51A$83C$81/mo
  • Worth $343£258€307A$495C$485/mo
  • Pays for itself in about a week
  • Easy to set up

Client glossary and style sheet drafts for translators

ChatGPT, Claude or Gemini draft a term list and style sheet from a new client's public website, for the client to confirm. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $279£210€250A$403C$395/mo
  • Pays for itself in a few days
  • Easy to set up

Freelance translator NDAs signed online with Legalesign

Legalesign sends NDAs and data processing terms to freelance linguists for e-signature and keeps an audit trail clients can ask to see. From about $13£10€12A$19C$19 a month.

  • Costs $13£10€12A$19C$19/mo
  • Worth $100£75€89A$144C$141/mo
  • Pays for itself in about a week
  • Easy to set up

Invoice reminders for translation agencies in Xero

Xero sends automatic reminders on overdue invoices to agency and corporate clients, with PO numbers on every invoice. From about $52£39€46A$75C$73 a month.

  • Costs $52£39€46A$75C$73/mo
  • Worth $110£83€99A$159C$156/mo
  • Pays for itself in about two weeks
  • Easy to set up

Virtual assistants

Retainer hours for virtual assistants: Toggl Track timers

Toggl Track times every small task against each client's retainer, so 5-minute jobs get billed and clients see where the hours went. From about $9£7€8A$13C$13 a month.

  • Costs $9–12£7–9€8–11A$13–17C$13–17/mo
  • Worth $479£360€428A$691C$677/mo
  • Pays for itself in a few days
  • Easy to set up

Social media scheduling for virtual assistants with Buffer

Buffer schedules a week of client posts in one sitting, with an AI Assistant to refine the copy. Nine channels from about $45£34€40A$65C$64 a month.

  • Costs $45£34€40A$65C$64/mo
  • Worth $258£194€231A$372C$365/mo
  • Pays for itself in about a week
  • Easy to set up

Trip itineraries with Gemini in Docs for virtual assistants

Gemini in Google Docs pulls flight, train and hotel details from booking emails into a client's itinerary for you to check. From about $32£24€29A$46C$45 a month for 2 users.

  • Costs $32£24€29A$46C$45/mo
  • Worth $186£140€167A$269C$263/mo
  • Pays for itself in about a week
  • Easy to set up

Process videos for virtual assistants with Loom AI

Record a client task once in Loom, and Business + AI adds a summary and chapters, so an associate can cover it. From about $24£18€21A$35C$34 a month.

  • Costs $24£18€21A$35C$34/mo
  • Worth $160£120€143A$230C$226/mo
  • Pays for itself in about a week
  • Easy to set up

Client onboarding for virtual assistants with Dubsado

Dubsado sends the proposal, contract, first invoice and onboarding questionnaire to each new client in order, without you chasing. From about $44£33€39A$63C$62 a month.

  • Costs $44–55£33–41€39–49A$63–79C$62–77/mo
  • Worth $180£135€161A$259C$254/mo
  • Pays for itself in about two weeks
  • Some setup needed

Monthly work summaries for virtual assistants' clients

ChatGPT, Claude or Gemini turn your month's time entries into a short summary of what you did for each client. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $108£81€96A$156C$152/mo
  • Pays for itself in about a week
  • Easy to set up

Client logins for virtual assistants: shared with Bitwarden

Bitwarden Teams keeps each client's logins in its own vault collection, shares them with the right associate and logs access. Three users from about $12£9€11A$17C$17 a month.

  • Costs $12£9€11A$17C$17/mo
  • Worth $64£48€57A$92C$90/mo
  • Pays for itself in about a week
  • Easy to set up