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Proposals for consultants: signed online, Better Proposals

Better Proposals builds consulting proposals from your templates, shows when they're opened and gets them signed and paid online. From about $13£10€12A$19C$19 a month.

At a glance

  • What it costs$13–19£10–14€12–17A$19–27C$19–26 a month

  • Worth, in extra profit or time saved in the worked example$499£375€446A$720C$705 a month

  • Pays for itselfIn a few days

  • Sign up and configure; no technical skills neededEasy to set up

Figures come from the worked example below, using its stated assumptions. Tool prices checked . How we check prices

The problem

An independent consultant's proposal is usually a Word document rebuilt each time, sent as a PDF and then silence: you don't know if it was read, and signing means print, sign, scan. If you write 6 proposals a month at 2 hours each, that's 12 hours, and the chasing is guesswork.

What the AI does

Better Proposals is proposal software. Its pricing page lists unlimited templates, a content library, open tracking and live notifications, legally binding digital signatures and taking payments on every plan. You build a template with your standard sections (approach, phases, fees, terms) and reusable blocks for each service, then each proposal is mostly choosing blocks and writing the client-specific part. You see when it's opened, follow up at the right moment, and the client signs and pays the deposit in the proposal.

A worked example

An independent operations consultant in Guildford sends about 6 proposals a month for diagnostic reviews and improvement projects. They move their proposal template and fee options into Better Proposals Starter.

Before

6 proposals a month at 2 hours each to format and send: 12 hours

After

6 proposals at about 45 minutes each from templates and the content library: 4.5 hours

What it's worth

About $499£375€446A$720C$705 a month in time saved: 7.5 hours (12 down to 4.5) at an assumed $67£50€60A$96C$94 an hour. Better Proposals Starter is $13 (about $13£10€12A$19C$19) a user a month billed annually, or $19 (about $19£14€17A$27C$26) monthly, for one user.

How to set it up

  1. Start the 14-day free trial and rebuild your best recent proposal as a template.
  2. Save your service descriptions, case studies and terms as reusable blocks in the content library.
  3. Connect a payment method so clients can pay a deposit when they sign.
  4. Send the next proposal from it and follow up when the notification shows it's been read, not on a fixed day.
  5. Review lost proposals each quarter to see which sections clients skip or question.

What goes wrong

  • Templates make proposals look the same. Spend the saved time on the client-specific problem and outcomes, which is what wins work.
  • Your terms of business still need to be right; the signature only binds the client to what the proposal says.
  • CRM integrations, Zapier and automatic expiry dates are on Premium ($21 a user a month annually), not Starter.
  • Prices are in dollars and per user; a second consultant doubles the cost.

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Last updated October 17, 2026.