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Guard tour system for security companies: QR-Patrol

Officers scan QR or NFC checkpoints on patrol and QR-Patrol builds daily activity reports for each client. For 10 to 24 guards, from about $150£113€134A$217C$212 a month.

At a glance

  • What it costs$150–177£113–133€134–158A$217–255C$212–250 a month

  • Worth, in extra profit or time saved in the worked example$286£215€256A$413C$404 a month

  • Pays for itselfWithin the month

  • Connecting two tools or some setup timeSome setup needed

Figures come from the worked example below, using its stated assumptions. Tool prices checked . How we check prices

The problem

Clients paying for night patrols want proof the patrols happened. Paper logs prove little, and turning them into a weekly report for each client takes a supervisor about 30 minutes per site. With 6 patrolled sites, that's about 13 hours a month, and a client who doubts the patrols is a contract at risk.

What the AI does

QR-Patrol is a guard tour system. Its Base version includes QR codes and NFC tags as checkpoints, schedules, GPS monitoring and geofencing, an in-app SOS button, real-time alerts, daily activity reports and AI reports. Officers scan each checkpoint on their round with their phone, missed checkpoints raise an alert, and each client receives a daily or weekly report showing every scan with time and location.

A worked example

A guarding company in Hull runs mobile and static night patrols at 6 client sites with 12 officers on its rota. It puts QR checkpoints at each site and switches every patrol to QR-Patrol.

Before

6 sites at 30 minutes a week each to compile patrol reports: 3 hours a week, about 12.9 hours a month

After

6 sites at about 10 minutes a week each to check the automatic reports: 1 hour a week, about 4.3 hours a month

What it's worth

About $286£215€256A$413C$404 a month in time saved: about 8.6 hours (12.9 down to 4.3) at an assumed $33£25€30A$48C$47 an hour, before counting the contracts kept because clients can see the patrols. QR-Patrol Base for 10 to 24 guards is €155 (about $177£133€158A$255C$250) a month, or €131 (about $150£113€134A$217C$212) a month billed annually; checkpoint labels can be printed from your own account.

How to set it up

  1. Map each site's patrol route and the points a client most cares about: doors, fences, plant rooms.
  2. Print or buy checkpoint tags and fix them where they can't be photographed and scanned from elsewhere.
  3. Set patrol schedules in QR-Patrol so missed checkpoints raise an alert.
  4. Train officers on the app and the SOS button, and run test patrols at each site.
  5. Agree with each client what the report shows and how often they receive it.

What goes wrong

  • A QR code can be photographed and scanned later. Use NFC tags at sensitive points, or check timings for patterns.
  • Pricing is by guard band; the eleventh guard moves you from the 4 to 9 band to 10 to 24. Count everyone who patrols.
  • Welfare checks and ManDown alerts need the Pro version, which costs about twice as much.
  • Prices are in euros, and NFC tags and other equipment cost extra.

More ideas for Security companies

GPS clock-in for security officers with Connecteam

Officers clock in and out on their phones at each site's geofence, so timesheets for payroll and client invoices build themselves. From about $49£37€44A$71C$70 a month.

  • Costs $49–59£37–44€44–52A$71–84C$70–83/mo
  • Worth $286£215€256A$413C$404/mo
  • Pays for itself in about a week
  • Easy to set up

Direct Debit for alarm monitoring contracts with GoCardless

GoCardless collects monthly monitoring and maintenance fees by Direct Debit, so you stop chasing small invoices. Fees for 250 customers: about $150£113€134A$217C$212 a month.

  • Costs $150£113€134A$217C$212/mo
  • Worth $366£275€327A$528C$517/mo
  • Pays for itself in about two weeks
  • Easy to set up

Lone worker welfare checks for security officers

QR-Patrol Pro asks lone officers to confirm they're safe at set times and raises alerts for missed checks and ManDown. From about $176£132€157A$253C$248 a month.

  • Costs $176–209£132–157€157–187A$253–301C$248–295/mo
  • Worth $399£300€357A$576C$564/mo
  • Pays for itself in about two weeks
  • Some setup needed

Alarm and CCTV maintenance reminders for security installers

Tradify reminds customers when their alarm or CCTV maintenance visit is due, so contracted visits don't slip. For two users, from about $117£88€105A$169C$165 a month.

  • Costs $117£88€105A$169C$165/mo
  • Worth $303£228€271A$438C$429/mo
  • Pays for itself in about two weeks
  • Easy to set up

Incident report write-ups for security companies

ChatGPT, Claude or Gemini turn an officer's notes into a clear, factual incident report for a supervisor to check. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $200£150€179A$288C$282/mo
  • Pays for itself in a few days
  • Easy to set up

Site survey notes with ChatGPT Voice for security firms

Talk through a new guarding site out loud as you walk it, then have ChatGPT turn the transcript into survey notes for the quote. From about $9£7€8A$13C$13 a month.

  • Costs $9£7€8A$13C$13/mo
  • Worth $186£140€167A$269C$263/mo
  • Pays for itself in a few days
  • Easy to set up

SIA license expiry tracking for security companies

Each officer's SIA license and first aid certificate in Connecteam with expiry alerts, checked monthly against the SIA's own service. From about $98£74€88A$142C$139 a month.

  • Costs $98–118£74–89€88–106A$142–171C$139–167/mo
  • Not measured in money
  • Not a money saving
  • Some setup needed

Last updated October 17, 2026.