Bookkeepers
Receipt and bill capture in Xero for bookkeepers
Photograph or forward receipts and Xero's smart document capture reads them for you to check. Included in Xero plans from £18 a month.
- Free
- Worth £225€262/mo
- Free to run
- Easy to set up
Free to run
Ideas that cost nothing a month, because the free plan of each tool they use is enough. Free plans have limits, so each idea says what they are. The ones worth the most in their worked example come first.
19 ideas
Amazon Sellers
Courier labels for Amazon sellers who ship themselves: Veeqo
Veeqo's free Shipping plan brings your Amazon orders into one place and buys courier labels. Free, with no order limit on the plan.
- Free
- Worth £125€145/mo
- Free to run
- Some setup needed
Conveyancing Solicitors
Quote request log for conveyancers: every enquiry answered
Website quote requests go into a spreadsheet and get an acknowledgement from your Gmail. Free, using Zapier's free plan.
- Free
- Worth £105€122/mo
- Free to run
- Some setup needed
Tax Advisers
Self Assessment intake form with auto-acknowledgement
A Google Form with an automatic acknowledgement email listing what to send. Free, using Zapier's free plan.
- Free
- Worth £93€108/mo
- Free to run
- Some setup needed
Builders
Enquiry log for builders: every lead recorded and answered
Every website enquiry lands in a spreadsheet and gets an instant acknowledgement email. Free, using Zapier's free plan.
- Free
- Worth £83€97/mo
- Free to run
- Some setup needed
Martial Arts Schools
Free trial-class booking for martial arts clubs: Bookwhen
Parents book a free trial class online on Bookwhen's Free plan, instead of waiting for a reply. Free for up to 50 bookings a month.
- Free
- Worth £80€93/mo
- Free to run
- Easy to set up
Payroll Bureaus
Payroll variations form with acknowledgement for bureaus
A Google Form per client collects starters, leavers and hours, and Zapier emails an acknowledgement. Free, using Zapier's free plan.
- Free
- Worth £80€93/mo
- Free to run
- Some setup needed
Letting Agents
Tenant repair report form for letting agents, acknowledged
A Google Form collects repair reports and Zapier emails each tenant an acknowledgement. Free, using Zapier's free plan.
- Free
- Worth £80€93/mo
- Free to run
- Some setup needed
Aesthetics Clinics
Pre-consultation forms for aesthetics clinics with Medesk
Clients complete a medical history questionnaire before the consultation, so the practitioner reads it first. Medesk: free up to 50 appointments a month.
- Free
- Worth £60€70/mo
- Free to run
- Some setup needed
Gyms
Cancellation request form with receipt for gyms using Zapier
Members request cancellation on a form, Zapier emails a receipt and staff process it in your billing system. Free, using Zapier's free plan.
- Free
- Worth £50€58/mo
- Free to run
- Some setup needed
Cafés
Office catering order form for cafés with Zapier
A Google Form collects catering orders and Zapier emails the customer a receipt note. Free, using Zapier's free plan.
- Free
- Worth £40€47/mo
- Free to run
- Some setup needed
Amazon Sellers
Profit check before restocking for Amazon sellers
Amazon's free FBA Revenue Calculator shows net profit per unit after fees, comparing FBA with shipping it yourself. Free to use.
- Free
- Worth £30€35/mo
- Free to run
- Easy to set up
Payroll Bureaus
Backup auto-enrolment date reminders for payroll bureaus
A spreadsheet row creates a calendar reminder for each client's pension re-enrolment and declaration dates. Free, using Zapier's free plan.
- Free
- Not measured in money
- Not a money saving
- Some setup needed
Pubs
Backup compliance date reminders for pubs with Zapier
Zapier emails you 30 and 7 days before each safety or licence date in your calendar, as a backup to your main system. Free.
- Free
- Not measured in money
- Not a money saving
- Some setup needed
Block Managers
Backup fire safety action reminders for block managers
A spreadsheet row creates a calendar reminder for each fire risk assessment action. A backup layer, free on Zapier's free plan.
- Free
- Not measured in money
- Not a money saving
- Some setup needed
Mortgage Brokers
Backup rate-expiry review diary for mortgage brokers
A spreadsheet row creates a calendar reminder for each client's rate expiry review. A backup layer, free on Zapier's free plan.
- Free
- Not measured in money
- Not a money saving
- Some setup needed
Bookkeepers
Backup VAT deadline reminders for bookkeepers
A spreadsheet row creates a calendar reminder for each client's VAT deadline, behind your main diary. Free, using Zapier's free plan.
- Free
- Not measured in money
- Not a money saving
- Some setup needed
Employment Solicitors
Tribunal time limit diary for employment solicitors
A spreadsheet row creates a calendar entry for each time limit you calculate. Free, using Zapier's free plan.
- Free
- Not measured in money
- Not a money saving
- Some setup needed
Immigration Solicitors
Visa expiry reminders for sponsor licence clients
A secondary reminder: calendar entries for worker visa expiries email your client's HR contact. Free, using Zapier's free plan.
- Free
- Not measured in money
- Not a money saving
- Some setup needed