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Client glossary and style sheet drafts for translators

ChatGPT, Claude or Gemini draft a term list and style sheet from a new client's public website, for the client to confirm. Free to about $27£20€24A$38C$38 a month.

At a glance

  • What it costsFree–$27Free–£20Free–€24Free–A$38Free–C$38 a month

  • Worth, in extra profit or time saved in the worked example$279£210€250A$403C$395 a month

  • Pays for itselfIn a few days

  • Sign up and configure; no technical skills neededEasy to set up

Figures come from the worked example below, using its stated assumptions. Tool prices checked . How we check prices

The problem

Every new client needs a term list and style sheet before freelancers start: product names, terms to keep in English, tone, how to write dates and units. Building one from the client's website takes about 3 hours. At 4 new clients a month, that's 12 hours, and skipping it means inconsistent translations and correction rounds.

What the AI does

Paste the text of the client's public web pages and approved brochures into ChatGPT, Claude or Gemini, and ask for a draft term list (term, context, suggested handling) and a style sheet covering tone, formality, dates, numbers and units. Your project manager checks it, adds target-language equivalents with a linguist, and sends it to the client to confirm before the first job.

A worked example

A translation agency in Glasgow takes on about 4 new corporate clients a month. Its project manager drafts each client's term list and style sheet with an assistant from the client's public website, then a linguist and the client check it.

Before

4 new clients a month at 3 hours each: 12 hours

After

4 clients at about 1 hour 15 minutes each to draft and check: 5 hours

What it's worth

About $279£210€250A$403C$395 a month in time saved: 7 hours (12 down to 5) at an assumed $40£30€36A$58C$56 an hour. The free plans of ChatGPT, Claude and Gemini can do this; a paid plan costs up to about $27£20€24A$38C$38 a month for one person if you hit usage limits.

How to set it up

  1. Collect the client's public pages and any material they've approved for sharing.
  2. Ask the assistant for a term list with context and a style sheet with headings for tone, formality, dates, numbers and units.
  3. Check every term against the client's own usage and remove anything the assistant invented.
  4. Have a linguist add the target-language equivalents, then send the draft to the client to confirm.
  5. Load the confirmed terms into your CAT tool's term base so freelancers see them in every job.

What goes wrong

  • Use only public or client-approved text. Confidential documents don't go into consumer AI plans.
  • An assistant's suggested translations of terms aren't authoritative; the client and your linguist decide.
  • A style sheet the client never confirmed is a guess. Get a reply before the first big job.
  • Term lists go stale. Ask the client to review it when they launch new products.

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Last updated October 17, 2026.