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GPS clock-in for security officers with Connecteam

Officers clock in and out on their phones at each site's geofence, so timesheets for payroll and client invoices build themselves. From about $49£37€44A$71C$70 a month.

At a glance

  • What it costs$49–59£37–44€44–52A$71–84C$70–83 a month

  • Worth, in extra profit or time saved in the worked example$286£215€256A$413C$404 a month

  • Pays for itselfIn about a week

  • Sign up and configure; no technical skills neededEasy to set up

Figures come from the worked example below, using its stated assumptions. Tool prices checked . How we check prices

The problem

Guarding hours come in by phone, text and paper timesheets, and someone in the office has to add them up for payroll and for each client's invoice. With 25 officers at 6 minutes each a week, that's over 10 hours a month, and when a client queries an invoice, there's no proof the officer was on site.

What the AI does

Connecteam's Operations hub includes a real-time time clock with GPS, unlimited jobs (sites) and a payroll integration. The Advanced plan adds auto clock-out, up to 10 geofence sites, repeating shifts and shift templates. Officers clock in on their phones when they arrive within a site's geofence, hours are recorded against the site, and you export approved timesheets for payroll and for each client's invoice.

A worked example

A manned guarding company in Peterborough has 25 officers covering 8 sites on rolling shifts. It moves timesheets and the rota into Connecteam Operations Advanced, with a geofence around each site.

Before

25 timesheets a week at 6 minutes each to chase and total: 150 minutes a week, about 10.75 hours a month

After

Hours recorded at clock-in, checked and exported in about 30 minutes a week: about 2.15 hours a month

What it's worth

About $286£215€256A$413C$404 a month in time saved: about 8.6 hours (10.75 down to 2.15) at an assumed $33£25€30A$48C$47 an hour, plus site-stamped records when a client queries hours. Connecteam Operations Advanced is $49 (about $49£37€44A$71C$70) a month billed yearly or $59 (about $59£44€52A$84C$83) monthly for the first 30 users.

How to set it up

  1. Start Connecteam's 14-day free trial and set up each site as a job with a geofence around it.
  2. Build the rota with repeating shifts and send officers the app.
  3. Explain to officers what location data is collected, and that it's only while they're on the clock.
  4. Approve timesheets weekly and export them for payroll and client invoicing.
  5. When a client queries hours, use the clock-in records to answer.

What goes wrong

  • Officers' location is personal data. Tell them in writing what is tracked, when and why, under UK GDPR.
  • Advanced allows up to 10 geofence sites; an eleventh site needs Expert at $99 a month billed yearly.
  • Phones run out of battery on long night shifts. Agree a backup for clocking in when the app can't be used.
  • Pricing covers the first 30 users; growing past 30 officers adds a per-user charge.

More ideas for Security companies

Direct Debit for alarm monitoring contracts with GoCardless

GoCardless collects monthly monitoring and maintenance fees by Direct Debit, so you stop chasing small invoices. Fees for 250 customers: about $150£113€134A$217C$212 a month.

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Alarm and CCTV maintenance reminders for security installers

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Incident report write-ups for security companies

ChatGPT, Claude or Gemini turn an officer's notes into a clear, factual incident report for a supervisor to check. Free to about $27£20€24A$38C$38 a month.

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Guard tour system for security companies: QR-Patrol

Officers scan QR or NFC checkpoints on patrol and QR-Patrol builds daily activity reports for each client. For 10 to 24 guards, from about $150£113€134A$217C$212 a month.

  • Costs $150–177£113–133€134–158A$217–255C$212–250/mo
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SIA license expiry tracking for security companies

Each officer's SIA license and first aid certificate in Connecteam with expiry alerts, checked monthly against the SIA's own service. From about $98£74€88A$142C$139 a month.

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  • Not measured in money
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Last updated October 17, 2026.