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GetInto AI

AI for Events & Entertainment

Events businesses take bookings months ahead, collect deposits and balances, gather details from clients and then deliver on one day, often at a weekend. Booking, rental and client management software can handle inquiries, availability, contracts and payment reminders, and an assistant can draft documents for you to check. Safety, safeguarding and anything a client signs stay with a person.

48 ideastypical cost $13£10€12A$19C$19 a monthtypical saving about $200£150€179A$288C$282 a month

Types of business

Bands and musicians

Function bands and solo musicians: filling empty dates, booking admin, dep availability, song requests, agency invoices, rebooking and bios.

8 ideasTypical saving about $150£113€134A$217C$212 a month

DJs

Mobile and wedding DJs: inquiries and contracts, music planning, wedding fair follow-up, balance payments, reviews, renewal reminders and MC scripts.

8 ideasTypical saving about $166£125€149A$240C$235 a month

Event planners

Corporate and private event planners: guest registration, billing extra hours, client portals, discovery calls, invoice chasing and feedback.

8 ideasTypical saving about $230£173€206A$332C$325 a month

Marquee hire

Marquee hire firms: stock and quotes, kit inspection records, site visits, instant price guides, damage photos, crew rotas and site letters.

8 ideasTypical saving about $200£150€179A$288C$282 a month

Party entertainers

Children's party entertainers: bookings and deposits, party details forms, reviews, DBS and insurance reminders, rebooking, holiday shows and themes.

8 ideasTypical saving about $133£100€119A$192C$188 a month

Photo booth hire

Photo booth hire firms: online booking, deposits for drop-off booths, AI photo effects, print templates, attendant rotas, website chat and proposals.

8 ideasTypical saving about $266£200€238A$384C$376 a month

All ideas for Events & Entertainment

Bands and musicians

Function band bookings through Encore Musicians

Encore lists vetted bands and musicians for UK customers who post jobs. Free to join, with a 20% fee only when you're booked. From about $399£300€357A$576C$564 a month.

  • Costs $399£300€357A$576C$564/mo
  • Worth $1,729£1,300€1,547A$2,496C$2,444/mo
  • Pays for itself in about a week
  • Easy to set up

Song request forms for wedding bands with Tally

A free Tally form collects the first dance, special requests, timings and venue details from couples, straight into a sheet the band can see. Free.

  • Free
  • Worth $166£125€149A$240C$235/mo
  • Free to run
  • Easy to set up

Booking admin for function bands in Dubsado

Dubsado sends the package proposal, contract and deposit invoice in one go, then chases the balance on a payment plan. From about $44£33€39A$63C$62 a month.

  • Costs $44–55£33–41€39–49A$63–79C$62–77/mo
  • Worth $200£150€179A$288C$282/mo
  • Pays for itself in about a week
  • Some setup needed

Dep and player availability for bands in BandHelper

BandHelper sends availability requests and gig invitations to members and deps, with set lists in one app instead of WhatsApp. From about $9£7€8A$13C$13 a month.

  • Costs $9–12£7–9€8–11A$13–17C$13–17/mo
  • Worth $133£100€119A$192C$188/mo
  • Pays for itself in a few days
  • Easy to set up

Perplexity for bands: rules for weddings abroad, sourced

Ask Perplexity what a UK band needs to play a wedding abroad and get answers linked to GOV.UK and official sources to check. Free.

  • Costs Free–$17Free–£13Free–€15Free–A$25Free–C$24/mo
  • Worth $100£75€89A$144C$141/mo
  • Pays for itself in a few days
  • Easy to set up

Band bios and listing descriptions written with AI

Paste your line-up, packages and best reviews into ChatGPT, Claude or Gemini for draft bios for your website and booking sites. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $100£75€89A$144C$141/mo
  • Pays for itself in about a week
  • Easy to set up

Invoice reminders for bands and musicians in Xero

Xero chases agencies and corporate clients who pay after the gig, with automated reminders and a Pay now button. From about $24£18€21A$35C$34 a month.

  • Costs $24£18€21A$35C$34/mo
  • Worth $74£56€67A$108C$105/mo
  • Pays for itself in about two weeks
  • Easy to set up

DJs

Wedding fair leads for DJs: follow-up emails with Brevo

Couples sign up on a tablet at your wedding fair stand and Brevo sends a short follow-up series over the next three weeks. From about $16£12€14A$23C$23 a month.

  • Costs $16–17£12–13€14–15A$23–25C$23–24/mo
  • Worth $632£475€565A$912C$893/mo
  • Pays for itself in a few days
  • Some setup needed

ChatGPT for DJs: price peak dates from your bookings

Upload two years of bookings to ChatGPT to see which wedding dates sell out first and how far ahead, then price peak Saturdays. From about $9£7€8A$13C$13 a month.

  • Costs $9£7€8A$13C$13/mo
  • Worth $222£167€199A$321C$314/mo
  • Pays for itself in a few days
  • Easy to set up

Music requests for wedding DJs: planning in Gigbuilder

Couples build must-play and do-not-play lists from Spotify or Tidal in Gigbuilder's client portal, instead of sending songs by text. From about $25£19€23A$36C$36 a month.

  • Costs $25£19€23A$36C$36/mo
  • Worth $200£150€179A$288C$282/mo
  • Pays for itself in about a week
  • Easy to set up

DJ booking software: from inquiry to signed contract

Gigbuilder checks your availability on your website, replies to inquiries automatically and sends contracts to sign online. From about $25£19€23A$36C$36 a month.

  • Costs $25£19€23A$36C$36/mo
  • Worth $166£125€149A$240C$235/mo
  • Pays for itself in about a week
  • Some setup needed

MC scripts for wedding DJs, drafted with AI

Paste the couple's plan into ChatGPT, Claude or Gemini for a draft of every announcement, from the entrance to the last song. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $100£75€89A$144C$141/mo
  • Pays for itself in about a week
  • Easy to set up

Balance payments for wedding DJs by Direct Debit

Couples set up a Direct Debit when they book, and GoCardless collects the balance on the agreed date, so no chasing in wedding week. From about $21£16€19A$31C$30 a month.

  • Costs $21–25£16–19€19–23A$31–36C$30–36/mo
  • Worth $67£50€60A$96C$94/mo
  • Pays for itself in about two weeks
  • Easy to set up

Event planners

Time tracking for event planners: bill the extra hours

Harvest logs planning hours and expenses against each event and turns them into an invoice, so out-of-scope work gets billed. From about $9£7€8A$13C$13 a month.

  • Costs $9–11£7–8€8–10A$13–15C$13–15/mo
  • Worth $359£270€321A$518C$508/mo
  • Pays for itself in a few days
  • Easy to set up

Claude for event planners: compare venue contracts

Upload three venues' contracts to Claude together and see minimum numbers, minimum spend and cancellation terms side by side. From about $17£13€15A$25C$24 a month.

  • Costs $17–20£13–15€15–18A$25–29C$24–28/mo
  • Worth $319£240€286A$461C$451/mo
  • Pays for itself in a few days
  • Easy to set up

Budgets and timelines for event planners in Aisle Planner

Aisle Planner gives each private event client a portal with the budget, checklist and timeline, so fewer status emails. From about $69£52€62A$100C$98 a month.

  • Costs $69£52€62A$100C$98/mo
  • Worth $358£269€320A$516C$506/mo
  • Pays for itself in about a week
  • Some setup needed

Discovery calls for event planners booked with Calendly

A Calendly link lets corporate enquirers book a discovery call in a free slot, with reminders, instead of days of email tag. From about $11£8€10A$15C$15 a month.

  • Costs $11–12£8–9€10–11A$15–17C$15–17/mo
  • Worth $141£106€126A$204C$199/mo
  • Pays for itself in a few days
  • Easy to set up

Post-event reports for event planners, drafted by AI

Paste survey results, the budget summary and your notes into ChatGPT, Claude or Gemini for a first draft of the client's debrief. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $133£100€119A$192C$188/mo
  • Pays for itself in a few days
  • Easy to set up

Invoice reminders for event planners: deposits to final

Xero chases overdue deposit, interim and final invoices for corporate events by email, with a Pay now button. From about $24£18€21A$35C$34 a month.

  • Costs $24£18€21A$35C$34/mo
  • Worth $67£50€60A$96C$94/mo
  • Pays for itself in about two weeks
  • Easy to set up

Marquee hire

Instant marquee price guide with Tally and Zapier

A Tally form works out a marquee size and a ballpark price from guest numbers and layout, and Zapier emails it to the enquirer. Free.

  • Free
  • Worth $266£200€238A$384C$376/mo
  • Free to run
  • Some setup needed

Crew rotas for marquee hire with RotaCloud

RotaCloud collects crew availability, sends build and take-down shifts to their phones and handles swaps, instead of a group chat. From about $27£20€24A$38C$38 a month.

  • Costs $27£20€24A$38C$38/mo
  • Worth $250£188€224A$361C$353/mo
  • Pays for itself in about a week
  • Easy to set up

Marquee hire software: live stock and quotes online

Current RMS checks frames, flooring and furniture against every booking, flags shortages and sends quotes clients approve online. From about $84£63€75A$121C$118 a month.

  • Costs $138£104€124A$200C$196/mo
  • Worth $346£260€309A$499C$489/mo
  • Pays for itself in about two weeks
  • Some setup needed

Site visits for marquee hire booked online with Calendly

Couples and event hosts pick a site visit slot from your Calendly link, with reminders, instead of a week of phone tag. From about $11£8€10A$15C$15 a month.

  • Costs $11–12£8–9€10–11A$15–17C$15–17/mo
  • Worth $200£150€179A$288C$282/mo
  • Pays for itself in a few days
  • Easy to set up

Site preparation letters for marquee hire, drafted by AI

Paste your site visit notes into ChatGPT, Claude or Gemini for a clear letter to the host on access, ground, power and timings. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $166£125€149A$240C$235/mo
  • Pays for itself in a few days
  • Easy to set up

Site survey notes with ChatGPT video for marquee hire

Walk the site with the phone camera on and talk; ChatGPT prompts for missed checks and turns it into a crew job sheet. From about $9£7€8A$13C$13 a month.

  • Costs $9£7€8A$13C$13/mo
  • Worth $160£120€143A$230C$226/mo
  • Pays for itself in a few days
  • Easy to set up

Damage photos for marquee hire with CompanyCam

Crews photograph the site, the build and the kit at collection in CompanyCam, timestamped by job, to settle damage and lawn disputes. From about $63£47€56A$90C$88 a month.

  • Costs $63–78£47–59€56–70A$90–113C$88–111/mo
  • Worth $200£150€179A$288C$282/mo
  • Pays for itself in about two weeks
  • Easy to set up

Kit inspections for marquee hire: tests logged per item

Current RMS records PAT and other inspections against each heater, light and lead, and warns before kit due a test goes out. From about $84£63€75A$121C$118 a month.

  • Costs $84£63€75A$121C$118/mo
  • Not measured in money
  • Not a money saving
  • Some setup needed

Party entertainers

School holiday show bookings for children's entertainers

Bookwhen takes bookings and payment for your half-term shows and workshops in local halls, with a waiting list on Standard. From about $13£10€12A$19C$19 a month.

  • Costs $13–21£10–16€12–19A$19–31C$19–30/mo
  • Worth $306£230€274A$442C$432/mo
  • Pays for itself in a few days
  • Easy to set up

Online booking for children's entertainers with deposits

Parents pick a party slot and pay a deposit on your Setmore booking page, with text reminders, so Saturdays aren't held for a maybe. From about $5£4€5A$8C$8 a month.

  • Costs $5–12£4–9€5–11A$8–17C$8–17/mo
  • Worth $144£108€129A$207C$203/mo
  • Pays for itself in a few days
  • Easy to set up

Themed party plans for children's entertainers with AI

Ask ChatGPT, Claude or Gemini for games, music cues and a running order for a new party theme, then test it yourself. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $133£100€119A$192C$188/mo
  • Pays for itself in a few days
  • Easy to set up

Party details forms for children's entertainers

A Jotform form collects the birthday child's name, age, allergies, venue and photo consent before each party, in a paid account. From about $39£29€35A$56C$55 a month.

  • Costs $39–45£29–34€35–40A$56–65C$55–64/mo
  • Worth $133£100€119A$192C$188/mo
  • Pays for itself in about two weeks
  • Easy to set up

Google reviews for children's entertainers with Setmore

Setmore's Pro plan sends parents a Google review request after their party, so your reviews keep up with your bookings. From about $5£4€5A$8C$8 a month.

  • Costs $5–12£4–9€5–11A$8–17C$8–17/mo
  • Worth $72£54€64A$104C$102/mo
  • Pays for itself in about a week
  • Easy to set up

Photo booth hire

Print templates for photo booth hire designed in Canva

Canva Pro's templates, brand kits and resize tool turn each client's names, date and colors into a print strip and overlay in minutes. From about $11£8€10A$15C$15 a month.

  • Costs $11£8€10A$15C$15/mo
  • Worth $333£250€298A$480C$470/mo
  • Pays for itself in a few days
  • Easy to set up

Online booking for photo booth hire with Booqable

Booqable shows which booths, backdrops and props are free on each date and lets clients book and pay online. From about $29£22€26A$42C$41 a month.

  • Costs $29–35£22–26€26–31A$42–50C$41–49/mo
  • Worth $333£250€298A$480C$470/mo
  • Pays for itself in a few days
  • Some setup needed

AI photo booth effects for corporate events with Snappic

Snappic Business restyles booth photos with AI-FX filters and adds branded galleries and data capture, sold as a corporate upgrade. From about $189£142€169A$273C$267 a month.

  • Costs $189£142€169A$273C$267/mo
  • Worth $419£315€375A$605C$592/mo
  • Pays for itself in about two weeks
  • Some setup needed

AI website chat for photo booth hire with Tidio

Tidio's Lyro AI answers questions about packages, prints and travel on your website in the evening and hands bookings to you. From about $37£28€33A$54C$53 a month.

  • Costs $37–45£28–34€33–40A$54–65C$53–64/mo
  • Worth $266£200€238A$384C$376/mo
  • Pays for itself in about a week
  • Some setup needed

Attendant rotas for photo booth hire with RotaCloud

RotaCloud puts weekend booth attendant shifts on their phones, with availability and shift swaps, instead of a group chat. From about $13£10€12A$19C$19 a month.

  • Costs $13£10€12A$19C$19/mo
  • Worth $213£160€190A$307C$301/mo
  • Pays for itself in a few days
  • Easy to set up

Security deposits for drop-off photo booth hire

Booqable's Grow plan adds per-product security deposits and e-signed hire agreements for booths left unattended at parties. From about $69£52€62A$100C$98 a month.

  • Costs $69–86£52–65€62–77A$100–125C$98–122/mo
  • Worth $266£200€238A$384C$376/mo
  • Pays for itself in about two weeks
  • Some setup needed

Corporate photo booth proposals drafted with AI

Paste the client's brief and your packages into ChatGPT, Claude or Gemini for a tailored proposal draft, then check every price. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $200£150€179A$288C$282/mo
  • Pays for itself in a few days
  • Easy to set up

Gemini in Gmail for photo booths: final details sheets

Gemini in Gmail turns each booking's long email thread into the final names, times, backdrop and extras for the job sheet. From about $8£6€7A$12C$11 a month.

  • Costs $8–9£6–7€7–8A$12–13C$11–13/mo
  • Worth $166£125€149A$240C$235/mo
  • Pays for itself in a few days
  • Easy to set up