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Guest registration for event planners with Ticket Tailor

Free registration pages for corporate events that collect dietary and access needs and check guests in from a phone. Free.

At a glance

  • What it costsFree

  • Worth, in extra profit or time saved in the worked example$532£400€476A$768C$752 a month

  • Pays for itselfFree to run

  • Sign up and configure; no technical skills neededEasy to set up

Figures come from the worked example below, using its stated assumptions. Tool prices checked . How we check prices

The problem

Corporate clients send a spreadsheet of 150 invitees and expect the planner to chase RSVPs, dietary needs and access requirements, then print a door list. Collecting replies by email and retyping them takes about 4 minutes a guest: 150 guests is 600 minutes, 10 hours an event, and with 2 events a month that's 20 hours.

What the AI does

Ticket Tailor sells tickets and also issues free ones. Its pricing page says there are no fees for issuing up to 5,000 free tickets a year, though an FAQ mentions 2,000, so check if you run large events. Make a free, password-protected event for each client, add checkout questions (the features page lists dropdowns, radio buttons, check boxes, T&Cs and opt-ins) for dietary needs, access requirements and session choices, and send the client the link to forward. Guests register themselves, you export the list as a CSV for the caterer and venue, send scheduled messages before the day, and check people in with the free app on a phone, which the page says works without internet.

A worked example

A two-person corporate event planner in Leeds runs about 2 conferences and awards dinners a month for 150 guests each. They set up a free, password-protected Ticket Tailor event per client with questions for dietary needs and access, and send the caterer a CSV export a week before.

Before

About 4 minutes per guest chasing and retyping replies: 150 × 4 = 600 minutes, 10 hours an event, 20 hours a month

After

About 2 hours per event to set up the page, check the export and answer odd questions: 4 hours a month

What it's worth

About $532£400€476A$768C$752 a month saved, at no cost for free tickets. That's 16 hours (20 minus 4) at an assumed $33£25€30A$48C$47 an hour. 2 events of 150 guests is 3,600 free tickets a year, inside the 5,000 on the pricing page; if the FAQ's 2,000 figure applies to your account, ask Ticket Tailor before relying on it. Paid tickets would cost $0.80£0.60€0.71A$1.15C$1.13 each plus VAT.

How to set it up

  1. Create a Ticket Tailor account and make a free, password-protected event for the client's conference or dinner.
  2. Add checkout questions for dietary needs, access requirements and any session or menu choices, plus a tick box for the client's privacy notice.
  3. Send the client the link and password to forward to their invitees, and set a registration close date that suits the caterer.
  4. Schedule a message to registered guests with joining instructions, then export the attendee CSV for the venue and caterer.
  5. On the day, check guests in with the free app on a phone, with a printed door list as a backup.

What goes wrong

  • Dietary and access answers are personal data, and allergy details are health data. Share them only with the caterer and venue, and delete the export after the event.
  • A dietary answer on a form is a starting point; the caterer should confirm serious allergies with the guest directly.
  • The pricing page and an FAQ give different free-ticket limits (5,000 and 2,000 a year). Check with Ticket Tailor if you issue more than 2,000.
  • Password protection hides the event from search, but anyone with the link and password can register. Ask the client for the invite list to check against.

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Last updated October 17, 2026.