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GetInto AI

AI for Event planners

Event planners juggle clients, suppliers and guests for months, then deliver on one day. Registration, time tracking, planning portals, scheduling and accounting software take on the RSVPs, status emails, billing and chasing, and an assistant can draft the debrief for you to check. Guests' dietary and access details are personal data, and the caterer and venue confirm anything about allergies.

8 ideastypical cost $12£9€11A$17C$17 a monthtypical saving about $230£173€206A$332C$325 a month

Ideas for Event planners

Time tracking for event planners: bill the extra hours

Harvest logs planning hours and expenses against each event and turns them into an invoice, so out-of-scope work gets billed. From about $9£7€8A$13C$13 a month.

  • Costs $9–11£7–8€8–10A$13–15C$13–15/mo
  • Worth $359£270€321A$518C$508/mo
  • Pays for itself in a few days
  • Easy to set up

Claude for event planners: compare venue contracts

Upload three venues' contracts to Claude together and see minimum numbers, minimum spend and cancellation terms side by side. From about $17£13€15A$25C$24 a month.

  • Costs $17–20£13–15€15–18A$25–29C$24–28/mo
  • Worth $319£240€286A$461C$451/mo
  • Pays for itself in a few days
  • Easy to set up

Budgets and timelines for event planners in Aisle Planner

Aisle Planner gives each private event client a portal with the budget, checklist and timeline, so fewer status emails. From about $69£52€62A$100C$98 a month.

  • Costs $69£52€62A$100C$98/mo
  • Worth $358£269€320A$516C$506/mo
  • Pays for itself in about a week
  • Some setup needed

Discovery calls for event planners booked with Calendly

A Calendly link lets corporate enquirers book a discovery call in a free slot, with reminders, instead of days of email tag. From about $11£8€10A$15C$15 a month.

  • Costs $11–12£8–9€10–11A$15–17C$15–17/mo
  • Worth $141£106€126A$204C$199/mo
  • Pays for itself in a few days
  • Easy to set up

Post-event reports for event planners, drafted by AI

Paste survey results, the budget summary and your notes into ChatGPT, Claude or Gemini for a first draft of the client's debrief. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $133£100€119A$192C$188/mo
  • Pays for itself in a few days
  • Easy to set up

Invoice reminders for event planners: deposits to final

Xero chases overdue deposit, interim and final invoices for corporate events by email, with a Pay now button. From about $24£18€21A$35C$34 a month.

  • Costs $24£18€21A$35C$34/mo
  • Worth $67£50€60A$96C$94/mo
  • Pays for itself in about two weeks
  • Easy to set up