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Marquee firms quote months ahead, send crews to fields and gardens, and need every frame, floor and heater in the right place on the right weekend. Rental software, forms, photo and rota apps take on availability, quoting, test records, site visit booking and crew planning, and an assistant can draft site preparation letters for you to check. Ground, anchoring and electrical safety stay with competent people and your own risk assessments.
8 ideastypical cost $20£15€18A$29C$28 a monthtypical saving about $200£150€179A$288C$282 a month
A Tally form works out a marquee size and a ballpark price from guest numbers and layout, and Zapier emails it to the enquirer. Free.
RotaCloud collects crew availability, sends build and take-down shifts to their phones and handles swaps, instead of a group chat. From about $27£20€24A$38C$38 a month.
Current RMS checks frames, flooring and furniture against every booking, flags shortages and sends quotes clients approve online. From about $84£63€75A$121C$118 a month.
Couples and event hosts pick a site visit slot from your Calendly link, with reminders, instead of a week of phone tag. From about $11£8€10A$15C$15 a month.
Paste your site visit notes into ChatGPT, Claude or Gemini for a clear letter to the host on access, ground, power and timings. Free to about $27£20€24A$38C$38 a month.
Walk the site with the phone camera on and talk; ChatGPT prompts for missed checks and turns it into a crew job sheet. From about $9£7€8A$13C$13 a month.
Crews photograph the site, the build and the kit at collection in CompanyCam, timestamped by job, to settle damage and lawn disputes. From about $63£47€56A$90C$88 a month.
Current RMS records PAT and other inspections against each heater, light and lead, and warns before kit due a test goes out. From about $84£63€75A$121C$118 a month.