Attendance reports for company language courses

Companies paying for staff language classes want monthly attendance and hours for each employee, and the school has to invoice by hours taught. An owner collecting registers from teachers by email and building reports for 4 company clients spends about 1.5 hours per client, 6 hours a month.

TutorBird lets each teacher sign in to see their own schedule, take attendance and write lesson notes, for one-to-one or group lessons. Its reports include billable hours, income and expenses and payroll, as PDF or Excel with your logo. Set each company up as a client with its employees as students, so attendance and hours come from the registers teachers already keep.

A language school in Reading teaches English and German to staff at 4 local companies, with 5 teachers sending registers by email at the end of each month.

About $166£125€149A$240C$235 a month of time saved, against about $45£34€40A$65C$64 for TutorBird. That's 5 hours at an assumed $33£25€30A$48C$47 an hour. UK visitors see $18.55£13.95€16.60A$26.78C$26.23 a month plus $5.25£3.95€4.70A$7.58C$7.43 per extra teacher or staff member: $18.55£13.95€16.60A$26.78C$26.23 + 5 x $5.25£3.95€4.70A$7.58C$7.43 = $44.82£33.70€40.10A$64.70C$63.36.

1. 1Add each teacher with their own login.
2. 2Set up each company as a client and its employees as students in their groups.
3. 3Agree with each company what the report shows, such as sessions attended and hours, and nothing more.
4. 4Ask teachers to mark attendance at the end of every lesson.
5. 5Run each client's report at month end and check it before sending.

• Employees' attendance is their personal data; your contract with the company should say what you share and why.
• Unmarked lessons make reports and invoices wrong; check for gaps weekly.
• Every teacher login adds $5.25£3.95€4.70A$7.58C$7.43 a month, so remove teachers who leave.