About £90 a month of staff time saved (5.6 hours at an assumed £16 an hour). It pays for itself: in about two weeks, in the worked example.

Which tools do I need?

Tapestry: Online learning journal and management system for childminders, nurseries and schools: observations, daily care diary, accident, incident and medication forms parents can sign on their phone, invoicing and in-app payments. Famly: Nursery management software for early years settings: parent app, observations and learning journeys, inquiries, invoicing with funded hours and in-app payments, and staff tools. Includes Sidekick, a writing assistant that tidies spelling, grammar and tone.

How hard is it to set up?

Easy to set up. 5 steps: Set up accident, incident and medication forms in Tapestry and check they capture what the EYFS requires. Make sure written permission from parents is in place for each medicine before it is given. Record each entry at the time, and have a senior check it before it goes to the parent. Tell the parent in person at pick-up, then ask them to sign in the app the same day. Review the reports monthly for unsigned forms and patterns, and act on them.

Nursery accident forms that parents sign on their phone

Q: How much does nursery accident forms that parents sign on their phone cost?

About £24–29 a month for the tools, on the plans the setup needs. Tapestry: Priced per year by number of children, excluding VAT, with all features in every package: up to 6 children £68 a year, up to 12 £85, up to 20 £132, up to 40 £164, up to 60 £212, up to 90 £290, up to 120 £370. Tapestry Pay is included; card and bank payments carry a small transaction fee the page doesn't state, and Tax-Free Childcare payments have no fee. Famly: UK prices excluding VAT: Foundation £79 a month (single setting; Sidekick, inquiries, invoicing, automated funding), Premium £159 (adds payment reminders, Xero import and export, Funding Loop integration, medication and accident forms, staff qualifications), Professional £209 (adds staff rotas and automatic invoicing). Annual billing shows a £240 saving. Groups of 10 or more sites get a custom quote.

Record accidents, incidents and medicine in Tapestry, and parents sign on their phone instead of at a busy pick-up. From about $32£24€29A$46C$45 a month.

At a glance

What it costs$32–39£24–29€29–35A$46–56C$45–55 a month
Worth, in extra profit or time saved in the worked example$120£90€107A$173C$169 a month
Pays for itselfIn about two weeks
Sign up and configure; no technical skills neededEasy to set up

Figures come from the worked example below, using its stated assumptions. Tool prices checked October 17, 2026. How we check prices

The problem

The EYFS requires a written record of accidents, injuries, first aid and medicines given, and parents must be told the same day or as soon as reasonably practicable. At a busy pick-up, forms go unsigned or missing. A 60-place nursery with 40 accident forms and 30 medicine records a month spends nearly 8 hours chasing signatures, filing and reviewing.

What the AI does

Tapestry's Care Diary records accidents, incidents and medication, and its site says parents can sign off forms digitally from their own device. Reports help spot patterns, such as repeated bumps in one area of a room. Staff record each accident or dose at the time, a senior checks it, the parent is told at pick-up and signs in the app. All features are included in every Tapestry package, priced by number of children. Famly's Premium plan ($211£159€189A$305C$299 a month) also includes medication and accident forms, for nurseries already on Famly.

A worked example

A 60-place nursery in Cardiff with 90 children on roll records about 40 accidents and 30 medicine doses a month. It moves from paper forms to Tapestry, with parents signing in the app.

Before

70 forms at 5 minutes chasing signatures, plus 2 hours filing and review: about 7.8 hours a month

After

70 forms at 1.5 minutes, plus 30 minutes of review: about 2.3 hours a month

What it's worth

About $120£90€107A$173C$169 a month of staff time saved (5.6 hours at an assumed $21£16€19A$31C$30 an hour). Tapestry for up to 90 children is $386£290€345A$557C$545 a year excluding VAT, about $32£24€29A$46C$45 a month, or $39£29€35A$56C$55 with VAT.

How to set it up

Set up accident, incident and medication forms in Tapestry and check they capture what the EYFS requires.
Make sure written permission from parents is in place for each medicine before it is given.
Record each entry at the time, and have a senior check it before it goes to the parent.
Tell the parent in person at pick-up, then ask them to sign in the app the same day.
Review the reports monthly for unsigned forms and patterns, and act on them.

What goes wrong

Serious accidents and injuries must be notified to Ofsted within 14 days, and to local child protection agencies. The app form doesn't do that for you.
A signature in an app is not the same as telling the parent. Keep the conversation at pick-up.
Parents who don't use the app still need a way to sign. Keep paper forms for them.
The price rises with the number of children on the account, so archive leavers.

The tools you'll need

Tapestry
Online learning journal and management system for childminders, nurseries and schools: observations, daily care diary, accident, incident and medication forms parents can sign on their phone, invoicing and in-app payments.
Priced per year by number of children, excluding VAT, with all features in every package: up to 6 children £68 a year, up to 12 £85, up to 20 £132, up to 40 £164, up to 60 £212, up to 90 £290, up to 120 £370. Tapestry Pay is included; card and bank payments carry a small transaction fee the page doesn't state, and Tax-Free Childcare payments have no fee.
Visit Tapestry
Price checked Oct 17, 2026
Famly
Nursery management software for early years settings: parent app, observations and learning journeys, inquiries, invoicing with funded hours and in-app payments, and staff tools. Includes Sidekick, a writing assistant that tidies spelling, grammar and tone.
UK prices excluding VAT: Foundation £79 a month (single setting; Sidekick, inquiries, invoicing, automated funding), Premium £159 (adds payment reminders, Xero import and export, Funding Loop integration, medication and accident forms, staff qualifications), Professional £209 (adds staff rotas and automatic invoicing). Annual billing shows a £240 saving. Groups of 10 or more sites get a custom quote.
Visit Famly
Price checked Oct 17, 2026

Prices are in the vendor's own currency. Confirm before you buy.

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Last updated October 17, 2026.