The problem
A maintenance round of 40 regular customers means 40 visits to place by hand each cycle. If rescheduling and re-entering takes 3 hours a month, that's 3 hours if your time is worth £35 an hour: £105 in admin and the occasional missed customer.
What the AI does
Job management software can repeat a visit on a schedule, such as every fortnight, so each regular customer appears in your diary automatically. You move only the visits that need to change.
A worked example
A two-man gardening and landscaping business in Hull has 40 regular customers on weekly, fortnightly or monthly visits. They set each as a recurring job in Tradify Pro and use it as the round.
Before
Round kept in a spreadsheet and a notebook; about 3 hours a month rescheduling
After
Visits repeat automatically; about 30 minutes a month on changes
What it's worth
About 2.5 hours a month saved, worth around £88 if your time is worth £35 an hour.
How to set it up
- Choose Tradify Pro, the plan that lists recurring jobs.
- Enter your regular customers with their address and how often they need a visit.
- Set each as a recurring job with the usual price.
- Check the first fortnight against your own round.
- When a customer pauses or cancels, end the repeat straight away.
What goes wrong
- It's priced per user: two people on Pro is £74 a month (2 × £37), close to the £88 of time saved, so run it on one login if you can.
- Weather and seasonal pauses still need manual moves.
- Keep your own list for a month so you can compare the two.