The problem
One-to-one clients paying session by session means a card payment or transfer every visit and a tally in a notebook. If a trainer runs 40 one-to-one sessions a month and spends 6 minutes on each payment, receipt and tally, that's 240 minutes, 4 hours a month.
What the AI does
KennelBooker's training page lists packages: you set how many credits a block contains and its price, can add bonus credits (buy ten, get one free), sell packages online or at the desk, and credits come off automatically as one-to-one sessions are booked, with the balance on the customer's record. Publish your free one-to-one time slots so clients book against their credits, and set a cancellation fee for sessions canceled inside your notice window. Group classes and courses can sit in the same diary if you run them.
A worked example
A trainer in Guildford runs about 40 one-to-one sessions a month at $67£50€60A$96C$94 paid each time by card or bank transfer and tracked in a notebook.
Before
40 sessions x 6 minutes taking payment and updating the tally: 240 minutes, 4 hours a month
After
Clients buy 6-session blocks online; about 20 minutes a month checking balances
What it's worth
About $146£110€131A$211C$207 a month saved, at an assumed $40£30€36A$58C$56 an hour for 3.7 hours (240 minus 20 minutes). KennelBooker's Dachshund plan is $58.51£43.99€52.35A$84.46C$82.70 a month excluding VAT, about $70£53€63A$102C$100 with VAT, so the net is about $76£57€68A$109C$107 to $88£66€79A$127C$124 and the money for each block arrives up front.
How to set it up
- Start the 14-day trial and turn on training, with one-to-one sessions as the first booking type.
- Create a package such as 6 sessions at a small discount, and decide how long credits last.
- Publish the time slots you're free for one-to-ones so clients book against their credits.
- Connect Stripe for online payment and set a cancellation fee for late cancellations.
- Move existing clients across by offering each one a block at their next session.
What goes wrong
- Unused credits are money for sessions not yet given; state in your terms what happens if a client stops or moves away.
- Plans are sized by boarding rooms and daycare spaces; check in the trial that the smallest plan suits a training-only business.
- Stripe card fees and VAT come on top of the plan price.
- If a dog turns out to need a vet or a clinical behaviourist, refund unused sessions fairly.