The problem
After a behavior consultation the owner needs a written plan, and writing it up can take longer than the visit. If a trainer does 12 consultations a month and spends 75 minutes writing each plan, that's 15 hours a month, often late in the evening.
What the AI does
Make bullet notes during the consultation: the problem, triggers, what you saw, management steps, the first exercises and when to review. Paste the notes into ChatGPT, Claude or Gemini without the owner's name, address or vet details, and ask for a plan for the owner in plain English using only your notes, with headings for management, exercises and next steps. Check every line, rewrite anything that isn't what you advised, add the names yourself and send it. Where a medical cause is possible, the plan refers the owner to their vet in your words; the assistant doesn't advise on health or medication.
A worked example
A behavior trainer in Leeds does 12 home consultations a month for reactivity, separation problems and guarding, and writes a plan for each.
Before
12 plans at 75 minutes: 900 minutes, 15 hours a month
After
Notes, drafting and a careful check at 35 minutes each: 420 minutes, 7 hours a month
What it's worth
About $319£240€286A$461C$451 a month saved, at an assumed $40£30€36A$58C$56 an hour for 8 hours (900 minus 420 minutes). The free plans of ChatGPT, Claude and Gemini can do this; a paid plan is up to about $27£20€24A$38C$38 a month for one person if you hit usage limits.
How to set it up
- Use the same note headings at every consultation: problem, triggers, observations, management, exercises, review date.
- Paste the notes, with no names, addresses or vet details, into ChatGPT, Claude or Gemini and ask for an owner's plan using only your notes.
- Check every line against what you advised and delete anything the assistant added.
- Add the owner's and dog's names yourself, and any vet referral in your own words.
- Send the plan within two days and book the review session.
What goes wrong
- An assistant may add techniques you didn't recommend, including aversive ones. Delete anything you didn't advise.
- Never let it suggest medication, diagnoses or supplements; that's for the dog's vet.
- Don't paste client names, addresses or vet records into consumer AI plans.
- A plan that reads as generic loses the owner's trust; keep your own observations about their dog in it.