How much does dental lab and supplier invoices into Xero with Dext cost?

About £24–30 a month for the tools, on the plans the setup needs. Dext: Business plans are priced by documents a month and users. The page's default of 250 documents and 5 users is £24.17 a month excluding VAT, billed annually at £290; the page says annual is up to 19% cheaper than monthly, so monthly billing costs more (the monthly figure isn't shown on the page; estimated at roughly £30). Extra options such as line item extraction start at £16.50 a month. Needs accounting software, priced separately. A smaller document allowance may be cheaper if the slider offers one. Xero: Ignite is £18 a month (limited to 20 invoices and 10 bills), Grow £39, Comprehensive £55, Ultimate £70, all excluding VAT. New UK customers can get 90% off the base plan for the first 6 months.

About £100 a month of practice manager time saved, at an assumed £16 an hour, against about £24 to £30 for Dext. It pays for itself: in about two weeks, in the worked example.

Which tools do I need?

Dext: Bookkeeping software that captures receipts and supplier invoices from a phone, email or WhatsApp, reads the details and sends them to accounting software such as Xero for you to approve. Xero: Online accounting software for UK small businesses: invoices, quotes, bills and bank feeds, with automated invoice reminders and repeating invoices.

How hard is it to set up?

Easy to set up. 5 steps: Check Dext's pricing: the default business plan of 250 documents and 5 users was £24.17 a month billed yearly (£290), excluding VAT; monthly billing costs more. Connect Dext to Xero and set the usual category for lab fees, materials and other suppliers. Forward lab and supplier invoice emails to Dext and photograph paper ones the day they arrive. Check each bill before publishing, and record which dentist each lab fee belongs to. Reconcile lab statements against Xero each month before associate pay is worked out.

Dental lab and supplier invoices into Xero with Dext

Dext reads dental lab, materials and supplier invoices and sends them to Xero for approval. From about $32£24€29A$46C$45 a month billed yearly; needs Xero.

At a glance

What it costs$32–40£24–30€29–36A$46–58C$45–56 a month
Worth, in extra profit or time saved in the worked example$133£100€119A$192C$188 a month
Pays for itselfIn about two weeks
Sign up and configure; no technical skills neededEasy to set up

Figures come from the worked example below, using its stated assumptions. Tool prices checked October 17, 2026. How we check prices

The problem

Lab invoices for crowns, dentures and aligners arrive case by case alongside materials and other supplier bills, and someone types them in and splits lab fees by dentist for associate pay. If 150 invoices a month each take 4 minutes, that's 600 minutes, 10 hours a month.

What the AI does

Dext captures receipts and supplier invoices from a phone, email or WhatsApp, reads the details and sends them to accounting software such as Xero for you to approve. Lab and supplier emails are forwarded to Dext and paper invoices photographed on arrival. The practice manager checks each bill, notes which dentist each lab fee belongs to, and publishes it to Xero.

A worked example

A 4-surgery practice in Leeds with 3 associates gets about 150 lab and supplier invoices a month and already uses Xero Grow.

Before

150 invoices keyed in at 4 minutes each: 10 hours a month

After

About 1.5 minutes each to check, note the dentist and publish: 3.75 hours a month

What it's worth

About $133£100€119A$192C$188 a month of practice manager time saved, at an assumed $21£16€19A$31C$30 an hour, against about $32£24€29A$46C$45 to $40£30€36A$58C$56 for Dext. That's 2.5 minutes saved on each of 150 invoices: 375 minutes, 6.25 hours.

How to set it up

Check Dext's pricing: the default business plan of 250 documents and 5 users was $32.15£24.17€28.76A$46.41C$45.44 a month billed yearly ($386£290€345A$557C$545), excluding VAT; monthly billing costs more.
Connect Dext to Xero and set the usual category for lab fees, materials and other suppliers.
Forward lab and supplier invoice emails to Dext and photograph paper ones the day they arrive.
Check each bill before publishing, and record which dentist each lab fee belongs to.
Reconcile lab statements against Xero each month before associate pay is worked out.

What goes wrong

Lab invoices often name the patient, which links them to their treatment. Limit who can see them in Dext and Xero.
Xero Ignite allows only 10 bills a month, so 150 bills needs Grow at $52£39€46A$75C$73 or above. The example practice already has it.
A misread lab fee feeds straight into an associate's deductions. Check the totals before publishing.
If you want every line read, such as several units on one case, line item extraction is an extra from $21.95£16.50€19.63A$31.68C$31.02 a month.

The tools you'll need

Dext
Bookkeeping software that captures receipts and supplier invoices from a phone, email or WhatsApp, reads the details and sends them to accounting software such as Xero for you to approve.
Business plans are priced by documents a month and users. The page's default of 250 documents and 5 users is £24.17 a month excluding VAT, billed annually at £290; the page says annual is up to 19% cheaper than monthly, so monthly billing costs more (the monthly figure isn't shown on the page; estimated at roughly £30). Extra options such as line item extraction start at £16.50 a month. Needs accounting software, priced separately. A smaller document allowance may be cheaper if the slider offers one.
Visit Dext
Price checked Oct 17, 2026
Xero
Online accounting software for UK small businesses: invoices, quotes, bills and bank feeds, with automated invoice reminders and repeating invoices.
Ignite is £18 a month (limited to 20 invoices and 10 bills), Grow £39, Comprehensive £55, Ultimate £70, all excluding VAT. New UK customers can get 90% off the base plan for the first 6 months.
Visit Xero
Price checked Oct 17, 2026

Prices are in the vendor's own currency. Confirm before you buy.

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Last updated October 17, 2026.