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Regular run profit check with ChatGPT for couriers

Upload 3 months of run data to ChatGPT and see which regular contract runs make money after fuel, time and van costs. From about $9£7€8A$13C$13 a month.

At a glance

  • What it costs$9£7€8A$13C$13 a month

  • Worth, in extra profit or time saved in the worked example$430£323€384A$620C$607 a month

  • Pays for itselfIn a few days

  • Sign up and configure; no technical skills neededEasy to set up

Figures come from the worked example below, using its stated assumptions. Tool prices checked . How we check prices

The problem

Regular contract runs are priced once and then left while fuel, mileage and drop counts creep up. A run paid $126£95€113A$182C$179 a day that now costs about $140£105€125A$202C$197 in fuel, driver time and van running loses $13£10€12A$19C$19 every working day, about $286£215€256A$413C$404 a month, and it looks busy, so nobody notices.

What the AI does

Export 3 months of runs from your route planner or job log: run name, days, miles, hours, drops and price. Add your own cost figures per mile and per driver hour. Upload the file to ChatGPT and ask for profit per run per day after those costs, with a chart. Its data analysis runs the sums in Python, so you can check the method. You then decide which runs to re-price at renewal. Full data analysis is on Go (about $9£7€8A$13C$13 a month) and above.

A worked example

A three-van courier firm in Wakefield runs 6 regular daily contract runs. ChatGPT shows one run paid $126£95€113A$182C$179 a day costs about $140£105€125A$202C$197 and the owner agrees $146£110€131A$211C$207 a day with the customer at renewal.

Before

One run losing about $13£10€12A$19C$19 a working day

After

That run re-priced at $146£110€131A$211C$207 a day, making about $7£5€6A$10C$9 a day

What it's worth

About $430£323€384A$620C$607 a month better off, against about $9£7€8A$13C$13 for ChatGPT Go. Moving one run from a $13£10€12A$19C$19 daily loss to a $7£5€6A$10C$9 daily profit is $20£15€18A$29C$28 a working day, times about 21.5 working days a month, if the customer accepts the new price.

How to set it up

  1. Export 3 months of runs with run name, date, miles, hours, drops and price. Leave out customer contact details.
  2. Work out your own cost per mile (fuel, tires, servicing) and cost per driver hour, and write them at the top of the file.
  3. In ChatGPT Go (€8, about $9£7€8A$13C$13 a month) or above, upload the file and ask: 'Work out profit per run per day after these costs. Show a table, a chart and the formula you used.'
  4. Check one run by hand against your fuel cards and timesheets.
  5. Take the figures to each customer at renewal and re-price or drop runs that lose money.

What goes wrong

  • The answer is only as good as your cost per mile and per hour. Work them out from your own fuel cards and wages, not a rule of thumb.
  • A run that loses a little may fill a van that's going that way anyway. Look at the whole day before dropping it.
  • Customers may say no to a rise. Have the figures ready and give notice under your contract.
  • Free data analysis is limited. Go and Plus are personal plans: turn off 'Improve the model for everyone' in Data Controls if you don't want your data used for training.

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Last updated October 17, 2026.