The problem
Landlord gas safety checks are steady work, but the paperwork often gets done at the kitchen table: readings copied from a pad, then the record emailed to the landlord and the agent. If a heating engineer does 30 a month and spends 10 minutes on each in the evening, that's 5 hours a month, plus calls from agents asking for a copy.
What the AI does
Powered Now's Professional plan includes trade certificates, among them a Gas Safety Record, completed on a phone or tablet, with on-site customer and engineer signatures and unlimited email and text from the app. The plan also lists automated certificate and service reminders. The record is finished and sent before you leave the property, and the reminder for next year acts as a backup to your own diary.
A worked example
A Gas Safe registered heating engineer in Coventry does about 30 landlord gas safety checks a month for 4 letting agents. They move certificates into Powered Now Professional ($43£32€38A$61C$60 a month for one user, excluding VAT), complete each record at the appliance and email it to the landlord and agent before leaving.
Before
Records written up in the evening, about 10 minutes each, 5 hours a month
After
Records finished and sent on site, with about 1 hour a month left on queries and checks
What it's worth
About $186£140€167A$269C$263 a month of time saved, from 4 fewer hours of evening paperwork at $47£35€42A$67C$66 an hour. That is against $43£32€38A$61C$60 a month for one Powered Now Professional user.
How to set it up
- Choose Powered Now Professional or Premium; certificates aren't on the Business plan.
- Set up your business details, Gas Safe registration number and each letting agent as a customer.
- Fill in a test Gas Safety Record on your own boiler and check every field against your usual form.
- Complete records at the appliance, take signatures on site and email them before you leave.
- Record each property's renewal date in your own diary first, and treat the app's reminder only as a backup.
- Each month, check the app's upcoming renewals against your diary.
What goes wrong
- Renewal dates are the landlord's legal deadline and your repeat work. Automated reminders can fail silently, for example when an email bounces, so keep the date in your own diary and compare the two monthly.
- Professional is $43£32€38A$61C$60 per user, so every engineer who completes certificates needs a login.
- The app records what you enter; it doesn't check your readings. Every test and figure is still your responsibility under your Gas Safe registration.
- Some letting agents insist on their own form. Check with each one before switching all their properties.