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Caterers juggle inquiries, menus, final numbers and casual staff across a different venue every week. Client software can send proposals and chase deposits, forms and checklists keep final numbers and food safety records in order, and timesheets come from staff clock-ins. Allergen and dietary information always comes from your recipe records and the head chef, never from a template or an AI assistant.
7 ideastypical cost $27£20€24A$38C$38 a monthtypical saving about $110£83€99A$159C$156 a month
RotaCloud's Time & Attendance add-on lets casual event staff clock in on their phones and builds timesheets for payroll. About $77£58€69A$111C$109 a month for 11 to 20 staff.
Gemini in Gmail drafts a reply to each catering inquiry with the questions you always need answered, ready for you to check. From about $16£12€14A$23C$23 a month for 2 users.
Dubsado sends the proposal, contract and deposit invoice in one go, then chases the balance for you. From about $44£33€39A$63C$62 a month.
ChatGPT, Claude or Gemini turn your event notes into a one-page brief for casual staff, which you check. Free to about $27£20€24A$38C$38 a month.
Mitti puts van, hot-holding and cleaning checks for each event on staff phones, with photos and a dated report. Free.
A form collects final guest numbers and dietary needs, and Zapier sends the client the link three weeks before each event. From about $16£12€14A$23C$23 a month.
Xero emails polite reminders on overdue invoices and adds a Pay now button, so corporate clients pay sooner. From about $52£39€46A$75C$73 a month on Grow.