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Cafés run on thin margins, part-time staff and a steady stream of small supplier bills, receipts and catering orders. Software can capture invoices, build the rota and collect catering orders, and an assistant can draft posts for you to check. Anything about allergens, vegan or gluten-free claims must come from your verified records, not from AI.
4 ideastypical cost £16€19 a monthtypical saving about £55€64 a month
RotaCloud handles student and part-time availability, shift swaps and the weekly rota. About £20 a month for 6 to 10 staff.
ChatGPT, Claude or Gemini turn your specials and events into a week of post drafts that you check. Free to about £20 a month.
A Google Form collects catering orders and Zapier emails the customer a receipt note. Free, using Zapier's free plan.
Dext reads supplier invoices and receipts and sends them to Xero. From about £24 a month, plus Xero Grow at £39 if you don't have it.