The problem
Employers asking about workplace massage days want a proposal: what's offered, how many staff can be seen, space and kit needed, price. Writing each one from scratch takes about 2 hours, and slow proposals lose the booking. A therapist sending 2 a month spends 4 hours on them.
What the AI does
Gemini in Google Docs can use files in your Google Drive as sources. Open a new Doc, click Ask Gemini, add your price list and a past proposal you're happy with, and ask for a proposal for this employer: staff numbers, date, room. You check every price and detail, then share it. No client health information is involved. It needs Google Workspace Business Standard (about $16£12€14A$23C$23 per user a month).
A worked example
A mobile massage therapist in Milton Keynes sends about 2 workplace proposals a month to local offices. Each is drafted in Google Docs with Gemini from the price list and a past proposal.
Before
About 2 hours per proposal: 4 hours a month
After
About 45 minutes per proposal including checking: 1.5 hours a month
What it's worth
About $133£100€119A$192C$188 a month in time saved, against about $16£12€14A$23C$23 for Workspace Business Standard. Proposals drop from 4 hours a month to 1.5, and 2.5 hours at an assumed $53£40€48A$77C$75 an hour is $133£100€119A$192C$188.
How to set it up
- Use Google Workspace Business Standard (€13.60, about $16£12€14A$23C$23 per user a month on a one-year commitment); Business Starter doesn't include Gemini in Docs.
- Save your price list, a past proposal and your standard terms in a Drive folder.
- Open a new Google Doc, click Ask Gemini, add those files as sources and ask: 'Write a workplace massage proposal for 40 staff on 12 March, 15-minute seated sessions, in the layout of my past proposal.'
- Check every price, timing and number of sessions against your price list, and paste your terms in word for word.
- Share the Doc as view-only or send it as a PDF, and follow up in a week.
What goes wrong
- It can work out session numbers wrongly. Do the sums yourself: 15-minute sessions in a 7-hour day, with breaks, is fewer than 28.
- Keep staff health questionnaires out of Docs; use your booking or notes system for those.
- On a personal Google account, Gemini in Docs needs Google AI Pro ($25.26£18.99€22.60A$36.46C$35.70 a month).