The problem
Each wedding comes with five or six supplier contracts: venue, caterer, band, photographer, florist, each with its own deposit, cancellation, postponement and overtime terms. If a planner takes on 4 weddings a month and pulling these terms into one sheet by hand takes 2 hours each, that's 8 hours a month, and a missed overtime clause can mean a surprise bill at midnight.
What the AI does
Claude reads up to 20 files in one chat, with PDFs of up to 1,000 pages, so a wedding's contracts can be compared side by side. The planner uploads them and asks for one table: deposit and payment dates, cancellation and postponement terms, overtime rates and finish times, and anything unusual, with the clause number for each. The planner checks each row against the contract, puts payment dates into the planning system and raises unusual terms with the couple, who decide whether to sign and take legal advice if they need it. The contracts name the couple, so the business uses the Team plan, which doesn't train on business data by default.
A worked example
A two-planner wedding business in the Cotswolds takes on about 4 weddings a month, each with 5 or 6 supplier contracts. Both planners use Claude Team to build each wedding's terms table, then check it against the contracts.
Before
2 hours to pull deposit, cancellation and overtime terms into a sheet for each of 4 weddings: 8 hours a month
After
About 40 minutes each, including checking every row: about 2.7 hours a month
What it's worth
About $249£187€223A$359C$352 a month in time saved, against about $40£30€36A$58C$56 to $51£38€45A$73C$71 for two Claude Team seats. 80 minutes saved on each of 4 weddings is about 5.3 hours, at an assumed $47£35€42A$67C$66 an hour.
How to set it up
- Set up Claude Team for both planners: $20 (about $20£15€18A$29C$28) per user a month billed annually, or $25 (about $25£19€23A$36C$36) billed monthly, minimum 2 users.
- Collect each wedding's supplier contracts and any terms they refer to as PDFs, and upload them together in one chat.
- Ask for a table of deposit and payment dates, cancellation and postponement terms, overtime rates and finish times, and anything unusual, with clause numbers.
- Check each row against the contract and correct the table.
- Put payment and notice dates into your planning system, and tell the couple about any unusual terms before they sign.
What goes wrong
- Claude can misread a sliding cancellation scale or miss a clause in a supplier's separate terms. Check each row, and ask suppliers for any terms the contract refers to.
- A table in a chat isn't a reminder. Payment and notice dates belong in your planning system.
- Planners aren't solicitors. If a term looks unfair or unclear, the couple should take advice before signing.
- Free and Pro are personal plans where training is opt-out. Team, for at least 2 users, has training off by default.