The problem
A firm signing 15 new cases a month can carry 150 open files, each with a statute of limitations date that ends the claim if it passes: two years for most injury claims in Georgia, and much shorter notice deadlines for claims against a city, county or state agency. A date typed wrong at intake, or a file that changes hands, can mean a lost claim for the client and a malpractice claim for the firm.
What the AI does
The date goes into CASEpeer first, as the firm's primary case system. At intake the case manager works out the statute date and any government notice deadline, and the responsible attorney checks both against the state statute before signing off in the file. CASEpeer's Basic plan includes automated statute alerts and calendaring, and syncs events to Outlook, Google or iCal. The synced calendar, with alerts set for the responsible attorney and a second named person, is only the backup. Each week a paralegal runs the list of statute dates in the next 90 days and an attorney confirms each case is filed, resolved or on track. Neither CASEpeer nor the calendar works out the date; the attorney does.
A worked example
A four-attorney personal injury firm in Savannah, Georgia, with about 150 open cases, already uses CASEpeer Basic. It adds a second attorney's check of every statute date at intake, turns on calendar sync to Outlook for each attorney and the office manager, and reviews a 90-day statute list every Monday.
Before
Statute dates in 1 system, checked only by whoever opened the file
After
2 people check each date, alerts in 2 places and a 10-minute review every week
What it's worth
No money saving is claimed: this is a second line of defense for the date that matters most in an injury file. It costs nothing extra for a firm already on CASEpeer; a firm new to it pays $90£68€81A$130C$127 per user a month on Basic, $360£271€322A$520C$509 for four users.
How to set it up
- Record every statute date and government notice deadline in CASEpeer at intake, before anything else, as the primary record.
- Have the responsible attorney check each date against the state statute, tolling rules and any notice requirement, and note the check in the file.
- Turn on calendar sync to Outlook or Google for each attorney, and set alerts on statute events for the responsible attorney and a second named person.
- Run the list of statute dates in the next 90 days every week and have an attorney confirm the status of each case out loud in the team meeting.
- Test the sync each month by adding a dummy event and checking it appears and alerts on both sides.
What goes wrong
- Calendar sync and alerts can fail silently after a password change, a new phone or a settings update. Never rely on the backup; the weekly review of the primary list is what catches a gap.
- Software alerts only fire for dates someone entered. A wrong date of injury, a minor client's tolling or a missed government notice rule is a legal judgment the attorney makes, not the software.
- Statute and notice periods vary by state and claim type, and a claim against a public body can have a notice deadline of months, not years. Check the rule for every new case type.
- If a case manager leaves, reassign their cases and re-check every alert recipient the same day.