The problem
In a small electrical firm, timesheets often get written on Friday from memory, and day-work jobs get invoiced from the same guesses. If the owner spends 2 hours a week checking timesheets, and 1 hour a week of day-work at $60£45€54A$86C$85 never makes it onto an invoice, that's about 8.6 hours of the owner's time and $258£194€231A$372C$365 of unbilled work a month ($60£45€54A$86C$85 × 4.3).
What the AI does
Powered Now's Professional plan adds your team, with time tracking and timesheets, live staff location tracking, holiday and sickness tracking and user access controls. Each electrician records time against the job on their phone, so timesheets build up during the week and day-work jobs show the real hours when you invoice. The location view shows where each van is when a customer rings asking when someone will arrive.
A worked example
An electrical contractor in Reading is 4 people: the owner, 2 electricians and an apprentice. Everyone moves onto Powered Now Professional ($43£32€38A$61C$60 per user a month, $170£128€152A$246C$241 in total, excluding VAT) and logs time against each job on site.
Before
Timesheets from memory on Friday, 2 hours a week of checking, about 1 hour a week of day-work never billed
After
Hours logged against jobs on the day, 30 minutes a week of checking, day-work billed from the timesheets
What it's worth
About $601£452€538A$868C$850 a month: $343£258€307A$495C$485 of the owner's time (1.5 hours a week less checking, 6.45 hours at $53£40€48A$77C$75 an hour) plus $258£194€231A$372C$365 of day-work that now gets billed. The day-work is work already done, so it counts in full; that is against $170£128€152A$246C$241 a month for four Professional users.
How to set it up
- Choose Professional, the first plan with team features, and add a login for everyone who works on jobs.
- Tell staff what location tracking shows, when it's on and why, before you switch it on.
- Ask everyone to start and stop time against the job on site, not at the end of the week.
- Check timesheets each Monday before they go to payroll.
- Invoice day-work jobs from the logged hours, with the breakdown if the customer asks.
What goes wrong
- Live location is personal data under UK GDPR. Use it for work, during working hours, and set that out in a written policy.
- Professional is $43£32€38A$61C$60 per user, so four people is $170£128€152A$246C$241 a month. Check whether everyone really needs a login.
- Timesheets are only as good as the habit. Expect two or three weeks of reminders before everyone logs time on site.
- The pricing page lists timesheets but doesn't describe a payroll export. Check how hours get to your payroll before relying on it.