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Wedding stem counts with Gemini in Sheets for florists

Describe your designs and Gemini builds a Google Sheet that turns each wedding order into a wholesale stem list. From about $25£19€23A$36C$36 a month.

At a glance

  • What it costs$25£19€23A$36C$36 a month

  • Worth, in extra profit or time saved in the worked example$133£100€119A$192C$188 a month

  • Pays for itselfIn about a week

  • Sign up and configure; no technical skills neededEasy to set up

Figures come from the worked example below, using its stated assumptions. Tool prices checked . How we check prices

The problem

Turning a wedding order into a wholesale order means multiplying each design's recipe by the number needed: 8 table centers at 12 roses each, 6 bridesmaids' posies, 40 buttonholes. Done by hand for each wedding, it takes about 1.5 hours, and one wrong sum means short stems on the Friday. At 4 weddings a month in season, that's 6 hours.

What the AI does

Gemini in Google Sheets can build the sheet for you. Click Ask Gemini and describe it: a tab of designs with their stem recipes, a tab for each wedding's quantities, and a totals tab adding stems per variety with 10% spare. Google says Gemini in Sheets can create tables, formulas and pivot tables. After that, each wedding is a matter of typing quantities. It needs Google AI Pro ($25.26£18.99€22.60A$36.46C$35.70 a month) on a personal Google account, or Workspace Business Standard on a business one.

A worked example

A florist in Harrogate does about 4 weddings a month from April to September. The owner had Gemini build a stem-count sheet once, then copies the wedding tab for each booking and types the quantities.

Before

About 1.5 hours per wedding working out the wholesale order: 6 hours a month in season

After

About 30 minutes per wedding entering quantities and checking: 2 hours a month

What it's worth

About $133£100€119A$192C$188 a month saved in wedding season, against $25.26£18.99€22.60A$36.46C$35.70 for Google AI Pro. Order sums drop from 6 hours a month to 2, and 4 hours at an assumed $33£25€30A$48C$47 an hour is $133£100€119A$192C$188.

How to set it up

  1. Subscribe to Google AI Pro ($25.26£18.99€22.60A$36.46C$35.70 a month) on the Google account you use for Sheets.
  2. Open a new Google Sheet, click Ask Gemini and describe it: 'Make a Designs tab listing each design and its stems by variety, a Wedding tab for quantities of each design, and a Totals tab adding up stems per variety plus 10%, rounded up to whole bunches of 10.'
  3. Test it on a wedding you've already worked out by hand; the totals should match.
  4. Add your standard designs once, then copy the Wedding tab for each new booking.
  5. Send the totals to your wholesaler and keep the tab with that wedding's file.

What goes wrong

  • If Gemini builds a formula wrongly, every wedding after is wrong the same way. Test it against a known order before relying on it.
  • Bunch sizes and how much spare you need differ by wholesaler and flower; set them yourself rather than trusting a default.
  • Google AI Pro is a personal plan on consumer terms. Keep couples' names, addresses and payment details out of the sheet, or use Workspace Business Standard (about $16£12€14A$23C$23 per user a month), which Google says isn't used to train its generative AI.
  • Google AI Plus ($5.97£4.49€5.34A$8.62C$8.44 a month) has Gemini in Gmail, not Sheets.

More ideas for Florists

Flower subscriptions for florists with Shopify Subscriptions

Shopify's free Subscriptions app bills weekly or monthly bouquets automatically and lets customers skip or pause. From about $25£19€23A$36C$36 a month on Shopify Basic.

  • Costs $25–33£19–25€23–30A$36–48C$36–47/mo
  • Worth $372£280€333A$538C$526/mo
  • Pays for itself in a few days
  • Some setup needed

Delivery route planning for florists: Spoke Route Planner

Spoke Route Planner (formerly Circuit) puts the day's flower deliveries in a sensible driving order from a list of addresses. Free for up to 10 stops a route.

  • Costs Free–$9Free–£7Free–€8Free–A$13Free–C$13/mo
  • Worth $106£80€95A$154C$150/mo
  • Pays for itself in a few days
  • Easy to set up

Wedding flower quote drafts for florists with AI

Paste a couple's brief and your price list into ChatGPT, Claude or Gemini to draft a quote you then check. Free to about $27£20€24A$38C$38 a month.

  • Costs Free–$27Free–£20Free–€24Free–A$38Free–C$38/mo
  • Worth $100£75€89A$144C$141/mo
  • Pays for itself in about a week
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Local delivery zones and fees for florists on Shopify

Shopify local delivery sets delivery areas, fees and minimum orders so customers see what applies. From about $25£19€23A$36C$36 a month on Basic.

  • Costs $25–33£19–25€23–30A$36–48C$36–47/mo
  • Worth $114£86€102A$165C$162/mo
  • Pays for itself in about a week
  • Some setup needed

Wedding consultation booking for florists with Calendly

Calendly lets couples pick a consultation slot from your calendar, with reminders. From about $11£8€10A$15C$15 a seat a month on Standard.

  • Costs $11–12£8–9€10–11A$15–17C$15–17/mo
  • Worth $49£37€44A$71C$70/mo
  • Pays for itself in about a week
  • Easy to set up

Wholesale and supplier invoices for florists with Dext

Dext reads wholesaler invoices and shop receipts and sends them to Xero. From about $32£24€29A$46C$45 a month, plus Xero Grow at $52£39€46A$75C$73 if you don't have it.

  • Costs $32–40£24–30€29–36A$46–58C$45–56/mo
  • Worth $69£52€62A$100C$98/mo
  • Pays for itself in about two weeks
  • Some setup needed

Last updated October 17, 2026.