The problem
Yards send liveries a steady stream of written notices: fee increases when hay and bedding go up, winter turnout rules, field rest, worming plans, updated yard rules. Getting the tone right takes time when owners are also customers you see every day. If the yard owner writes about one notice a month at an hour each, that's 12 hours a year.
What the AI does
Write the facts in a few lines: what's changing, from when, why, and what owners need to do. Paste them into ChatGPT, Claude or Gemini and ask for a short, friendly letter and a message-length version for the yard group. For a fee rise, give the old and new prices and the notice period from your livery agreement, and check the draft says exactly that. The free plans of all three handle letters this length. The assistant drafts; you check every figure and date, and anything that changes the terms goes into the livery agreement itself, not just a letter.
A worked example
A DIY and part livery yard in Yorkshire with 20 horses needs to raise fees by $20£15€18A$29C$28 a month from 1 January because hay and bedding have gone up, and also sends notices on winter turnout and field rest.
Before
About 12 notices a year at an hour each: 12 hours a year
After
12 notices drafted from notes and checked in 20 minutes each: 4 hours a year
What it's worth
About $23£17€20A$33C$32 a month in time saved, on a free plan. That is 8 hours a year (12 down to 4), about 0.67 hours a month, at an assumed $33£25€30A$48C$47 an hour. Paid plans of up to about $27£20€24A$38C$38 a month for one person aren't needed for letters like these.
How to set it up
- Note the facts: what's changing, the date, the reason and what owners need to do.
- For a fee change, check the notice period in your livery agreement and give at least that.
- Paste the notes into ChatGPT, Claude or Gemini and ask for a short letter and a message-length version.
- Check every price, date and name, and cut anything you wouldn't say to an owner's face.
- Send it yourself by email or the yard group, and update the livery agreement if the terms change.
What goes wrong
- Assistants can invent reasons or figures. The letter must say only what's true and what the agreement allows.
- A letter doesn't change the contract. Changes to terms need the livery agreement updated and agreed.
- Don't paste owners' names, payment problems or disputes into a free consumer account; a general notice needs none of that.